PURPOSE:

This position is a multi functional role with responsibilities as a recruiting assistant and an office coordinator providing HR support functions to our Skilled and Non‐skilled departments. Responsible for managing all staffing processes, including staff recruitment and management, scheduling and service, and issue resolution.

The HR Coordinator will act as an initial contact for the hiring process. This individual will answer telephones and take messages; greet walk‐in candidates; provide support during the on‐boarding process of candidates; and schedule and coordinate interviews. This position requires a personable, professional, and businesslike manner at all times.

Responsibilities include but are not limited to:

1. Retrieve mail, sort, separate for payment, scan and mail.

2. Create and/or maintain applicant and employee pages for all position types (i.e. PCA’s, HHA's, PT's, ST's,

Nurses, etc.) in order to ensure continuous source of contacts as new clients are added.

3. Call applicants about job openings.

4. Deliver/send, collect and process New Hire paperwork (complete I9, E‐Verify etc.)

5. Scheduling initial interviews/2nd interviews and completing related paperwork

6. Schedule Drug screenings and collect and file/upload results

7. Schedule TB screenings and collect and file/upload results

8. Perform Background checks collect and file/upload results.

9. Collect digital photo and creation of employee ID.

10. Assures agency applicants/contractors have not been excluded from participating in Medicare/Medicaid programs

11. Process State Unemployment Insurance (SUI) documents. This includes claims and disputes.

12. Ensuring that all personnel files are maintained/organized according to state and agency policies and procedures.

13. Collect all weekly timesheets, organize and review for accuracy.

14. Oversee the verification of submitted hours worked against customer/office records. Notify the appropriate personnel of discrepancies

15. Setup and/or update employee's in ADP. This includes W4, Direct Deposit, Withholding orders etc..

16. Enter weekly payroll information necessary to process payroll in ADP.

17. Assures agency follows applicable employment and wage and hour law

18. Process employee withholding orders and update ADP.

19. Continual monitoring applicant status (i.e. active, pending, inactive, etc.)

20. Attending Career Fairs and managing recruitment

21. Monitor supplies and resources

22. Maintaining licensing database to ensure that all active employee certifications are in compliance with state and federal requirements

23. Assist in administering compensation program; monitors performance evaluation program.

24. Health Insurance Open Enrollment administration, benefits administration to include Worker’s compensation claims resolution, change reporting, and communicating benefit information to associates.

25. Conducts recruitment effort for all exempt and nonexempt associates conducts new‐associate orientations; on‐boarding, training and development.

26. Conducts employee relations counseling, outplacement counseling, and exit interviewing.

27. Assists in evaluation of reports, decisions, and results of department in relation to established goals.

Recommends new approaches, policies, and procedures to effect continual improvements in efficiency of department and services performed.

28. Provide a weekly report and other information to ownership as needed.

29. Investigate any grievance made by a client or the client's designated representative.

30. Knowledge of the regulatory requirements at the state, federal, and local level

31. Other duties as assigned.

Equipment Operation

1. Requires the ability to utilize a computer, Microsoft Excel, calculator, multi‐line telephone, and other office related equipment.

Company Information

1. Has access to all client and personnel records, which can be discussed with all management staff, including the Board of Directors as well as outside government agencies.

Qualifications

1. Shall have two years of professional work experience and necessary training with least one (1) year of supervisory experience.

2. Associate Degree or Human Resource Certification preferred. Human Resource Certification must be started within 60 days of accepting offer.

3. Must meet initial and ongoing educational requirements as stipulated by local, state and federal guidelines.

4. Previous experience as an office manager type role is preferred.

5. Must be proficient in Microsoft Office: Excel, Word and Power Point.

6. The successful candidate has superior organizational skills, time and priority management, is self‐ motivated, resourceful, detail‐oriented, and energetic. Also, must be comfortable working

7. Must be a team player and have outstanding writing, editing, data entry, and proofreading skills.

8. Excellent communication and interpersonal skills, and the ability to prioritize and handle multiple projects are essential

9. Proof of COVID vaccination required.

Job Type: Full-time

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Vision insurance

Standard shift:

• Day shift

Weekly schedule:

• Monday to Friday

Work setting:

• In-person

License/Certification:

• Driver's License (Required)
• CNA (Required)

Work Location: One location

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