Grants & Contracts Specialist - Post-Award (OSP) Job at University of Texas at Austin
University of Texas at Austin Austin, TX 78701
From $55,000 a year
Job Posting Title:
Grants & Contracts Specialist - Post-Award (OSP)
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Hiring Department:
Office of Sponsored Projects
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Position Open To:
All Applicants
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Weekly Scheduled Hours:
40
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FLSA Status:
Exempt
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Earliest Start Date:
Jun 02, 2023
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Position Duration:
Expected to Continue
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Location:
PICKLE RESEARCH CAMPUS
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Job Details:
General Notes
The Office of Sponsored Projects (OSP) serves as the coordinating office for externally funded research and sponsored projects at The University of Texas at Austin. The mission of the OSP is to assist faculty and professional research staff in their efforts to secure and ensure proper stewardship of external funding. We do that by assisting research faculty and staff with the following: proposal review, authorization, and submission; award negotiations and acceptance; account management; close-out, reports, audits, collection; professional development and education; export control, and research compliance.
We embrace the ideas and perspectives of a diverse set of talented people — of varied backgrounds, races and life experiences. We strive to create an environment where all members are empowered to be true to themselves, to participate fully in our vibrant culture and to thrive as individuals. Creating and maintaining a healthy community where all members feel welcomed, valued and respected is a foundational pillar for the University of Texas.
UT Austin offers a competitive benefits package that includes:
- 100% employer-paid basic medical coverage
- Retirement contributions
- Paid vacation and sick time
- Paid holidays
- Eligible for telework
Please visit our
Human Resources (HR) website
to learn more about the total benefits offered. For additional details, please see:
https://hr.utexas.edu/prospective/benefits
and
https://hr.utexas.edu/current/services/my-total-rewards
Purpose
Monitor sponsored program account expenditures, analyze invoices and associated detail, and reporting on sponsored project funds. Will also monitor for administrative and budget related compliance issues. Communication with university departments and sponsoring entities to administer all financial aspects of awards.
Responsibilities
- Review terms and conditions of new awards and establish new accounts.
- Monitors post award activities to ensure compliance for issues involving allowable costs, cost transfers, budget adjustments and reporting requirements. Including identifying, monitoring and resolving account overdrafts.
- Prepare and/or assist in the preparation of financial reporting including monthly analyses of account balances.
- Monitor and review subaccount balances including invoicing and budget adjustments.
- Monitor accounts receivable balances, including contacting sponsors as needed.
- Review processes for efficiencies and assist in defining automation projects related to process improvements.
- Assist with special projects as assigned by management group.
Required Qualifications
Bachelor's degree and three years of experience in post-award grant administration and/or in the preparation, processing, and negotiation of research grant and contract proposals. Experience in governmental or commercial accounting. Extensive experience with the use of MS Word and MS Excel software. Experience with creating and maintaining spreadsheets. Ability to maintain accuracy and pay close attention to details. Ability to review and interpret the terms and conditions of research grants and contracts. Must be authorized to work in the United States on a full-time basis for any employer.
Preferred Qualifications
Advanced degree. More than the required years of experience. Ability to work independently with limited supervision. Ability to work collaboratively and constructively in a team environment. More than two years of experience in governmental accounting. Knowledge of federal guidelines pertaining to institutions of higher education. Certified Research Administrator. Experience in a Sponsored Projects Office.
Salary Range
$55,000+ depending on qualifications
Working Conditions
- Repetitive use of keyboard at workstation
- Repetitive use of standard office equipment
- Access to internet required for remote work
Work Shift
- Flexible work hours between 7am and 6pm CST, regular work schedule must be approved by direct supervisor and may be dependent on current need for team coverage
- OSP employees may be considered for remote work; employee must meet all of the qualifications outlined in OSP's Flexible Work Arrangement Policy and submit required documentation outlined in the University’s Flexible Work Arrangement Policy
Required Materials
- Letter of interest
- Resume/CV
- 3 work references with their contact information; it is recommended at least one reference should be from a current or previous supervisor
Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded. Once your job application has been submitted, you cannot make changes.
Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.
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Employment Eligibility:
Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.
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Retirement Plan Eligibility:
The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.
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Background Checks:
A criminal history background check will be required for finalist(s) under consideration for this position.
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Equal Opportunity Employer:
The University of Texas at Austin, as an
equal opportunity/affirmative action employer
, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.
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Pay Transparency:
The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.
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Employment Eligibility Verification:
If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original
documents
to prove your identity and authorization to work in the United States. Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.
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E-Verify:
The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:
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E-Verify Poster (English)[PDF]
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E-Verify Poster (Spanish)[PDF]
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Right To Work Poster (English)[PDF]
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Right To Work Poster (Spanish)[PDF]
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Compliance:
Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in
HOP-3031
.
The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may
access the most recent report here
or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.
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