Front Desk Coordinator Job at Weifield Group Contracting
Front Office Coordinator
Franklin, TN
We are seeking a highly-skilled and self-motivated front desk coordinator to join our growing organization. In this position, you will play a key role by performing various administrative and clerical tasks. You should be comfortable undertaking a variety of activities in the office, including filing, answering the phone, greeting clients, organizing documents, basic bookkeeping, helping coordinate new employee orientation, and more. Reliability and a strong work ethic combined with great communication skills are a must, as well as familiarity with all necessary office equipment, software, and procedures.
Front Office Duties and Responsibilities
- Greet clients & employees and set a positive office atmosphere
- Answer the phone, take messages, and redirect calls to appropriate offices.
- Organize and maintain files and records; update when necessary
- Update company phone list and staff directory
- Oversee sorting and distribution of incoming mail and prepare outgoing mail
- Operate office equipment, such as photocopier, printers, etc.
- Help with setup and coordination of new employee orientation activities
- Order Business cards, or nameplates for new employees
- Enter new vendors into vendor calendar
- Manage conference room availability as needed
- Prepare birthday and anniversary cards or gifts for employees
- Provide mailing or Fedex support
- Order food and drinks for meetings or special events held in the office
- Perform inventory of office supplies and order what is needed
Front Office Requirements and Qualifications
- High school diploma or equivalent
- Successful work experience in a front office setting or in another similar position
- Strong working knowledge of office procedures and basic HR principles
- Ability to effectively use and maintain office equipment
- Solid knowledge of Microsoft Office
- Outstanding communication skills
- Great organizational and multitasking abilities
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