Perform paraprofessional administrative/clerical duties in support of the Financial Services Division. The incumbent prepares source documents for input into the court's financial system, provides accounts payable functions, and other financial and/or related administrative duties. This position has no supervisory responsibilities.

• Research and analyze account status; prepare account adjustments and prepare account reconciliations;
• Examine transactions, prepare reconciliations, and prepare necessary billing;
• Reconcile receipts to funds received;
• Analyze information by researching and compiling data, determine objectives, and communicate findings;
• Review and process all outgoing bond, restitution, and overpayment checks for accuracy and ensure correct disbursement into the case;
• Ensure the division operations conform with local, state, and federal governmental regulations, Arizona Supreme Court Minimum Accounting Standards, and other applicable rules and requirements;
• Maintain appropriate inventory levels within assigned area of responsibility and requisition supplies;
• Complete administrative tasks by answering calls and responding to inquiries, conducting research, preparing correspondence, and preparing special reports;
• Establish and maintain effective working relationships with vendors, court employees, contractors, service providers, and the general public;
• Research and compile a list of competitive sources and suppliers; Process requisitions for supplies, materials, equipment, and parts; secure price quotations, document information, and place purchase orders; Purchase goods of varying dollar values and some items requiring quotations; prepare Requests for Quotations for varying dollar values of supplies; Receive goods and route to appropriate division; Verify adherence of goods to agreed-upon specifications, costs, and receipts into the court’s automated system; Coordinate and facilitate the return of damaged and incorrect merchandise for improper substitutions;
• Receive and process payments from Mail Room, adding case dispositions, docketing calendar events, and proofs, and applying reductions to fines, where applicable;
• Prepare source documents for record-keeping and reconcile funds with the County Treasurer’s Office;
• Review the court’s outstanding check register, prepare payee merge letters, void outstanding checks, and list funds as unclaimed;
• Respond to inquiries from PCCJC staff and the public;
• Prepare accounts payable documents;
• Prepare and make deposits to the Court bank account;
• Review and reconcile issues pertaining to non-sufficient fund checks received by the Court.

Associate's Degree in Accounting, Finance, or Business Administration or a related field and two years of financially related administrative or clerical experience; OR a high school diploma or equivalent and four years of financially related administrative and clerical experience.

This position is open continuously. Applications will be reviewed as they are received.

We offer great benefits, tuition reimbursement, growth opportunities, 12 weeks of 100% paid parental leave, ASRS Retirement plan, 11 holidays, and paid time off!

The Pima County Consolidated Justice Court offers the same benefits as those offered to other employees working for Pima County. We offer a competitive benefits package to benefits-eligible employees, which includes medical, dental, life insurance, flexible spending accounts, paid vacation, and sick leave. Some benefits require contributions by employees in addition to contributions made by the employer. Please see the link below for a complete description of the offerings.
Employee Benefits | Pima County, AZ Website

Retirement Plan participation is mandatory for all eligible employees, including a mandatory pre-tax pay deduction. July 1, 2022 - June 30, 2023, the deduction for Retirement Pension & Health Insurance Benefit is 12.03% and Long-Term Disability Income Plan 0.14% to constitute a total of 12.17% deduction.

Education Reimbursement Program: The program will provide up to $5,250 per calendar year towards the cost of tuition, required books, registration fees, and laboratory fees. The Employee’s lifetime maximum benefit would be for reimbursement of one bachelor’s degree and one master’s degree.

Please see the link below for information on the Arizona State Retirement System (ASRS) and the CURRENT EXACT DEDUCTION.
Contribution Rates | Arizona State Retirement System (azasrs.gov)

Full-time employees of government organizations may be able to receive student loan forgiveness under the Public Service Loan Forgiveness Program. For more information: Public Service Loan Forgiveness (PSLF) Help Tool | Federal Student Aid

All positions require the satisfactory completion of a background investigation by law enforcement agencies, due to the need for access to law enforcement, corrections, detention, and court facilities or associated confidential or sensitive information, documents, communications systems, and like materials. Preference may be given to applicants who are Spanish speakers.

Typically performs duties in an office environment performing frequent data entry. Must be able to remain in a sitting position for extended periods. May lift material or equipment weighing fifty pounds or less.

A valid AZ driver’s license is required at the time of appointment if duties will require court travel reimbursement. The successful applicant will be subject to a 39-month Motor Vehicle Record review to determine the applicant’s suitability to operate a motor vehicle in accordance with Pima County administrative procedures. Out-of-state applicants must supply a 39-month Motor Vehicle record from their home state pursuant to Pima County Administrative Procedure 30-31 Driver Qualifications and Authorization.

This job description may not be inclusive of all assigned duties and responsibilities. The court reserves the right to amend the duties and responsibilities at any time.