Financial Assistant Job at Alabama Cooperative Extension System
Requisition Number
S2243P
Home Org Name
ACES Business Office
Division Name
AL Cooperative Extension System
Position Title
Financial Assistant
Job Class Code
DE01
Appointment Status
Full-time
Part-time FTE
Limited Term
No
Limited Term Length
Job Summary
This position will serve as a Financial Assistant for the ACES Business Office. Primary responsibilities will include, but are not limited to: preparing a variety of financial documents including, vendor vouchers, travel vouchers, collection reports, requisitions, and purchasing card reconciliations; entering data monthly to update a number of tracking spreadsheets and reviewing data entered for accuracy and completeness; maintaining the schedule of the two ACES State vehicles as the primary contact for approving vehicle appointment request within the Outlook Calendar; serving in a receptionist role and as the first point of contact for ACES employees and advising employees on standard policies and procedures; monitoring financial activities and communicating with vendors, subcontractors, and others to address any concerns or necessary corrections; and assisting on mail rotation. The Financial Assistant will also perform a variety of financial and administrative support functions to include, but not limited to: the ordering of materials and supplies and mailing out of the same, making travel arrangements, coordinating and scheduling conference calls and face-to-face meetings, and assembling documents.
EXTENSION : The Alabama Cooperative Extension System is the outreach organization for the land grant mission of Alabama A&M University and Auburn University. Its educational programs grow from these two land grant university campuses to serve the people of Alabama. Science-based educational programs are delivered that enable people to improve their quality of life and economic well-being. Information and programs are available online or in person through all 67 County Extension Offices and at teaching sites throughout Alabama communities. For more information, please see https://www.aces.edu/.
About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.
EXTENSION : The Alabama Cooperative Extension System is the outreach organization for the land grant mission of Alabama A&M University and Auburn University. Its educational programs grow from these two land grant university campuses to serve the people of Alabama. Science-based educational programs are delivered that enable people to improve their quality of life and economic well-being. Information and programs are available online or in person through all 67 County Extension Offices and at teaching sites throughout Alabama communities. For more information, please see https://www.aces.edu/.
About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.
Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more!
Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting
aub.ie/working-at-auburn.
Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit www.auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.
Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit www.auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.
Essential Functions
Knowledge and skills of general office operations, as well as, Microsoft Office products, such as Excel and Word are required. The successful candidate should have excellent bookkeeping and accounting skills. Attention to detail and the ability to multitask are also required. Excellent interpersonal communications and organizational skills are required.
Position Details
Position Information
Requisition Number
S2243P
Home Org Name
ACES Business Office
Division Name
AL Cooperative Extension System
Position Title
Financial Assistant
Job Class Code
DE01
Appointment Status
Full-time
Part-time FTE
Limited Term
No
Limited Term Length
Job Summary
This position will serve as a Financial Assistant for the ACES Business Office. Primary responsibilities will include, but are not limited to: preparing a variety of financial documents including, vendor vouchers, travel vouchers, collection reports, requisitions, and purchasing card reconciliations; entering data monthly to update a number of tracking spreadsheets and reviewing data entered for accuracy and completeness; maintaining the schedule of the two ACES State vehicles as the primary contact for approving vehicle appointment request within the Outlook Calendar; serving in a receptionist role and as the first point of contact for ACES employees and advising employees on standard policies and procedures; monitoring financial activities and communicating with vendors, subcontractors, and others to address any concerns or necessary corrections; and assisting on mail rotation. The Financial Assistant will also perform a variety of financial and administrative support functions to include, but not limited to: the ordering of materials and supplies and mailing out of the same, making travel arrangements, coordinating and scheduling conference calls and face-to-face meetings, and assembling documents.
EXTENSION : The Alabama Cooperative Extension System is the outreach organization for the land grant mission of Alabama A&M University and Auburn University. Its educational programs grow from these two land grant university campuses to serve the people of Alabama. Science-based educational programs are delivered that enable people to improve their quality of life and economic well-being. Information and programs are available online or in person through all 67 County Extension Offices and at teaching sites throughout Alabama communities. For more information, please see https://www.aces.edu/.
About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.
EXTENSION : The Alabama Cooperative Extension System is the outreach organization for the land grant mission of Alabama A&M University and Auburn University. Its educational programs grow from these two land grant university campuses to serve the people of Alabama. Science-based educational programs are delivered that enable people to improve their quality of life and economic well-being. Information and programs are available online or in person through all 67 County Extension Offices and at teaching sites throughout Alabama communities. For more information, please see https://www.aces.edu/.
About Auburn: At Auburn, our work changes lives. Ranked by U.S. News and World Report as a premier public institution, Auburn University is dedicated to shaping the future of the people of Alabama, the nation, and the world through forward-thinking education, life-enhancing research, scholarship and selfless service. Auburn is nationally recognized for its commitment to academic excellence, community outreach, positive work environment, student engagement, and thriving community.
Why employees choose Auburn: Auburn University was named by Forbes Magazine as one of the state of Alabama’s best employers, with employees staying an average of ten years. Employees enjoy competitive benefits that include top-notch health insurance, generous retirement plans, tuition assistance for employees and dependents, flexible spending accounts and more!
Learn more about Auburn’s impact, generous employee benefits, and thriving community by visiting
aub.ie/working-at-auburn.
Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit www.auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.
Our Commitment: Auburn University is committed to a diverse and inclusive campus environment. Visit www.auburn.edu/inclusion to learn more about our commitment to expanding equity and inclusion for all.
Essential Functions
Knowledge and skills of general office operations, as well as, Microsoft Office products, such as Excel and Word are required. The successful candidate should have excellent bookkeeping and accounting skills. Attention to detail and the ability to multitask are also required. Excellent interpersonal communications and organizational skills are required.
Minimum Education and Experience
Education Level
High school diploma or equivalent
Field of Study
Years of Experience
Area of Experience
Requirements for Additional Job Levels
Level I – High school diploma or equivalent.
Level II – High school diploma or equivalent and 2 years of experience in financial support services.
Level II – High school diploma or equivalent and 2 years of experience in financial support services.
Alternate Minimum Education and Experience (If available)
Education Level
Field of Study
Years of Experience
Degrees accepted in lieu of years of experience
Area of Experience
Requirements for Additional Job Levels
Minimum Skills, License, and Certifications
Minimum Skills and Abilities
Minimum Technology Skills
Minimum License and Certifications
Desired Qualifications
Desired Qualifications
Posting Detail Information
Salary Range
$30,150 - $44,500
Job Category
Office/Administrative Support
Working Hours if Non-Traditional
City position is located in:
Auburn
State position is located:
Alabama
List any hazardous conditions or physical demands required by this position
Posting Date
12/16/2022
Closing Date
01/02/2023
EEO Statement
Auburn University is committed to an inclusive and diverse campus environment. Women, underrepresented groups, individuals with disabilities and veterans are encouraged to apply.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.
Special Instructions to Applicants
Quick Link for Internal Postings
https://www.auemployment.com/postings/34402
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