Overview

Job Highlights

ESSENTIAL DUTIES AND RESPONSIBILITIES (include but not limited to):

• Provides administrative support for the Senior VP of Operations and the Clinical Governance Board President.
• Takes initiative to manage multiple calendars and be proactive in making changes and updates.
• Conserves executives time by reading, research, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Answers telephone, screens calls and refers callers to the appropriate individual.
• Proofreads correspondence and minutes, correcting grammatical errors, punctuation and spelling.
• Sends out communication to clinical providers on behalf of the Clinical Governance Board and Executive Leadership Team.
• Oversees the office manager to processes incoming and outgoing mail; opens, sorts and prioritizes correspondence for executive.
• Compiles and types reports and proposals. Prepares reports and proposals for final distribution.
• Makes travel arrangements as needed for executives and physician leaders.
• Coordinates projects, workflow and follow up on delegated tasks to ensure progress to deadlines.
• Coordinates various office support services including purchasing and facilities management.
• Takes minutes at various meetings, including possible evening and weekend meetings,
• Plan and facilitate corporate meetings.
• Maintains strictest confidentiality.

JOB REQUIREMENTS (Knowledge, Skills and Abilities):

• Multi-tasking skills with ability to manage a variety of projects
• Excellent organizational and communication skills
• Superior oral and written communication skills and executive presence.
• Advanced computer skills and ability to train others on system usage, including MS Word, Excel and Power Point.
• Ability to work well with executive levels of management and staff as well as outside vendors and clients.
• Candidates with physician services or related health care experience is a plus.
• Working knowledge of organization policies, procedures and systems.
• Knowledge of office management practices, and secretarial procedures.
• Ability to work effectively and independently with staff, physicians and external customers.
• Must have a pleasant disposition, professional appearance, and high tolerance level.
• Ability to work independently with limited supervision.
• Ability to type at least 60 wpm.
• Ability to maintain confidentiality
• Knowledge of managing a staff (will have one direct report – office manager)

Qualifications

EDUCATION/TRAINING/EXPERIENCE:

• 5+ years of Executive Level support
• Strong Preference, but not required two years of experience in a health care organization