United Community Centers, Inc.

EXECUTIVE ASSISTANT JOB DESCRIPTIONS

Job Title: Executive Assistant

Salary Range: $13-$16 Hours per week: 20-40

Overall Duty: Executive Assistants have more than administrative duties. They also filter and prioritize client visits or phone calls, and communicate on behalf of the executive they support. Other responsibilities include:

Executive Assistant Responsibilities:
Preparing financial statements, reports, memos, invoices letters, and other documents.
Answering phones and routing calls to the correct person or taking messages.
Handling basic bookkeeping tasks.
Filing and retrieving corporate records, documents, and reports.
Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
Helping prepare for meetings.
Accurately recording minutes from meetings.
Greeting visitors and deciding if they should be able to meet with executives.
Using various software, including word processing, spreadsheets, databases, and presentation software.
Reading and analyzing incoming memos, submissions, and distributing them as needed.
Making travel arrangements for executives.
Performing office duties that include ordering supplies and managing a records database.
Experience as a virtual assistant.
Opening, sorting and distributing incoming faxes, emails, and other correspondence.
Provide general administrative support.

Executive Assistant Requirements:
Proven experience as an executive assistant or other relevant administrative support experience.
In-depth understanding of entire MS Office suite.
High school diploma.
Ability to organize a daily workload by priorities.
Must be able to meet deadlines in a fast-paced quickly changing environment.
A proactive approach to problem-solving with strong decision-making skills.
Professional level verbal and written communications skills. Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf.
Minimum Requirements:

- High School Graduate and Some College.

- Ability to work with diverse populations.

- CPR/ First Aid Certification. (Or ability to obtain within 30 days).

- Good record-keeping and organizational skills.

- An Executive Assistant, or Executive Administrator, is responsible for managing the schedules and communications of key company executives. Their duties include prioritizing emails and phone calls, gathering documents to prepare for meetings and coordinating travel arrangements.

Job Types: Full-time, Part-time

Pay: $13.00 - $16.00 per hour

Schedule:

• Monday to Friday

Ability to commute/relocate:

• Bradenton, FL 34208: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Language:

• Spanish (Preferred)

Work Location: In person

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