EXECUTIVE ASSISTANT FOR REAL ESTATE DEVELOPMENT COMPANY

Our client is a growing company in Concord, CA with a concentration in construction and development that also holds a portfolio of rental properties. They are looking for an outgoing, hardworking self-starter to join the team.

• The qualified candidate will be detail oriented, able to handle multiple projects simultaneously, extremely professional, and customer service oriented.
• We are Team Players! Being a smaller company, all levels of staff assist in all aspects of our business.
• This position requires an extremely computer savvy individual (word, excel, etc).
• 40 hours per week, Monday through Friday 8AM-5PM, with some overtime
• This is a FULLY ONSITE position. NO remote work.

Responsibilities

• Daily communication and organization on behalf of Executive
• Daily document preparation for Executive, including complete Word and Excel file creation and maintenance
• Maintain calendars for Executive as well as ongoing real estate projects with multiple deadlines
• Organize and file contracts and paperwork for real estate projects
• Contact with escrow companies on property closings, paperwork required, payments required, etc.
• Track various project items: investors, property owned, insurance coverage
• Prepare weekly and monthly activity reports
• Ensure that all project files are prepared and maintained both electronically and physically
• Handle filing and office duties for multiple related Companies
• Assist with other administrative duties as needed

Requirements

• Experience as an Executive Assistant
• Experience in the real estate or construction industry a plus
• Confident in computer fundamentals and use of technology
• ADVANCED proficiency in Microsoft Office (Word and Outlook especially, Excel comfort required)
• ADVANCED typing and transcription skills.
• Ability to scan and file documents electronically
• Proven record of providing excellent internal and external customer service
• Excellent oral and written communications skills
• Highly organized
• Highly motivated with high attentional to detail
• Ability to multi-task at an extreme level
• Ability to work with demanding individuals

Benefits

• Medical and dental insurance available, 100% employer paid for employee coverage (various options)
• Life insurance
• Paid time off

Job Type: Full-time

Pay: $85,000.00 per year

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