OEC Group offers hybrid work, competitive salary, a full benefits package, opportunities for professional growth and so much more!

What we’re looking for…

• OEC Group is currently looking for an Executive Assistant to support the Vice President of Sales in a timely and professional manner. You will provide high quality administrative and clerical assistance in our Renton office.
• The Executive Assistant's main duties include scheduling meetings, maintaining phone/email correspondence, making travel arrangements, and organizing the daily calendar.
• The ideal candidate should have relevant experience, be analytical, and be familiar with office management technologies.

About OEC Group

Established in 1981, OEC Group is one of the leading NVOCC freight forwarding companies. With headquarters located in Taipei, Taiwan, as well as regional headquarters in New York and branches throughout Asia, North America, and Europe; OEC Group enjoys a strong position in a rapidly growing market. OEC Group provides our customers with import and export services, as well as door-to-door services for both international and domestic needs. We remain competitive by offering a wide range of logistics services, including: ocean and air freight, rail, trucking, warehousing and distribution, customs brokerage, cargo insurance and more.

About the Position: Duties and responsibilities include the following (other duties may be assigned):

• Manages calendar of the Executive team and independently schedules appointments daily.
• Arranges travel accommodations for the Vice President and Executive team by coordinating with airlines, hotels and/or travel agents.
• Records and produces detailed messages to Supervisor from internal and external contacts.
• Manages key projects as directed by Supervisor.
• Arranges programs, events, or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers, and controlling event budget.
• Directs preparation of records such as agenda, notices, minutes, and resolutions for corporate meetings.
• Prepares agendas for regional sales meetings on a quarterly basis.
• Responsible for gathering data and preparing daily/monthly/quarterly/yearly sales volume reports for sales management, senior management and Chairman.
• Coordinates with Administration team to plan company events such as the Annual Holiday Party, company picnic and executive meetings.
• Accountable for managing the inventory of sales promotional items and requesting additional inventory from headquarters as needed.
• Reviews expense reports and submits for reimbursement through Concur for the Executive team.

Work Schedule

Renton Office Hours: 8AM - 5PM PST

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to work in a fast-paced and deadline-driven office environment
• Excellent verbal & written communication skills and phone etiquette
• Ability to multi-task, prioritize, and manage time effectively
• Exceptional customer service skills and follow up
• Proficient in Microsoft Office (Word, Excel, and Outlook) - pivot tables and v-look ups are a plus
• Knowledge or coursework in Supply Chain, Logistics and or International Business a plus

Education & Experience

• Bachelor's degree preferred.
• Experience dealing with a high volume of data entry

Salary

$55,000-65,000 annually based on education and experience level.

Perks & Benefits of OEC Group

After successfully completing and passing a standard 90-day introductory period the employee is provided with the following benefits package. This includes:

• Hybrid/flexible work schedule
• Individual Health Insurance Coverage (Medical, Dental and Vision) – Paid for by the company
• Life and Accidental Insurance Coverage
• Vacation, Personal and Floating Days
• Biannual Performance Review with opportunities for mid-year salary adjustment and year-end bonus (contingent upon company financials and on-the job performances)
• 401K Plan with up to 3% company match

Company Culture

OEC Group provides a fun, family-oriented work culture. We are a well-established company that is continually growing and looking for strong team players. We often host company outings such as team dinners, holiday parties, company picnics, and team building activities!

OEC Group is an Equal Opportunity Employer.

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