We are hiring an Executive Assistant to help us realize our mission to better the lives of animals by building a place that's better for all of us who love them. Acting as the critical support for our C-suite, the individual in this role will be responsible for setting up our leaders for success with efficient planning, communication and organization.

More specifically, the Exec Assistant ensures the C-suite's day-to-day is spent as effectively as possible. The individual in this role manages a wide array of duties, including calendar planning, meeting follow-ups, communication, organization, expenses, personal support, and office logistics. This role is an exciting opportunity to showcase a broad range of skills while helping to execute key initiatives for the company. This individual is an integral member of the team working to streamline the lives of the C-suite so they can effectively run the business,

The individual in this role thrives in an energetic, fast-paced environment with a diverse group of professionals across levels, is extremely well organized, flexible, proactive, resourceful and efficient, and operates with the highest level of professionalism. This role is based in Los Angeles and will require in-person attendance, travel, local and national, including some time in our clinics, and develop an expertise in the operational foundations of Modern Animal.

What You'll be Working on:

• Execution-Focused Time Management including supporting the CEO and COO in ensuring decision making and key implementations are managed through effective time management
• Partner with company leadership, ensure the company calendar ties together key initiatives and company milestones, and make sure CEO and COO calendar aligns clearly with business priorities
• Manage email and follow-up correspondences and scheduling of meetings, especially with external parties
• Calendar Management including coordinating C-suite and some VP calendars as necessary to ensure effective time management and agile decision making
• Build a 90-day and annual view of CEO and COO calendar, incorporating personal plans and activities to ensure time is managed seamlessly across personal and professional commitments
• Manage board meeting calendar planning including evaluating and improving current operations and coordinate organizational procedures for optimized efficiency and productivity
• Support the growth of the team through tracking org chart, decision making and meeting ownership
• Facilitate key communications for the CEO and COO, including drafting messages and presentations
• Define and implement cultural touchpoints for the CEO and COO, to ensure the mission and values of the company come through as we scale
• Implement surprise and delight moments to build a culture of recognition and team development
• Assist with large-scale meetings to help set up, provide refreshments, materials, etc.
• Submit monthly expense reports
• Complete personal tasks as requested to ensure the CEO and COO are using their time efficiently
• Schedule appointments, complete forms and documents (including school and activity forms for families), schedule travel, manage calendar and personal to-dos / gifts as appropriate, not to exceed 30% of time
• Complete errands or tasks that are reasonable and appropriate

Why you'd be a great fit:

• Bachelor's degree required
• 4-5 years of Executive Assistant experience preferred
• Proven responsibility with confidential company information
• Highly focused and energetic individual who works well with others
• Facility for working in fast-moving, entrepreneurial environments dealing with multiple projects at a time
• Excellent verbal and written communication skills

• Hands-on, can do approach and demonstrated humility, with zero hesitation to jump into any situation necessary in the field or otherwise
• Exceptional organization skills and ability to manage multiple project simultaneously
• Operate with high emotional intelligence and exceptional listening / communication skills

What you can expect from us:

• Excellent medical, vision, & dental coverage with various options to choose from
• 401k savings plan with a company match
• Flexible time off & paid parental leave
• Free membership to Modern Animal for your furry family members and discounts on extra services
• Free membership to One Medical for primary care
• Access to behavioral and mental health services through Ginger
• WFH stipends to help you set up your home office while we build out an office
• A collaborative team who has your back and will welcome you as part of our pack