This is a remote position.

Our Ideal Candidate

You are a highly-organized professional who excels in handling administrative responsibilities such as calendar, task and email management, call handling, database management, and document preparation. You are tech-savvy and familiar with different CRMs. You take pride in your attention to detail and your ability to identify any foreseeable issues and propose corrective action plans. You are a confident and excellent communicator who is not afraid to ask questions, share ideas and express suggestions for the continued success of the organization.

Expected Work Hours and Timezone

This is a full-time, permanent work-from-home opportunity. You are expected to work 40 hours per week, 8 hours a day, US Timezone.

As the Executive Assistant, you will provide excellence by:

• Oversee daily operations through collaboration with senior management and key members, performing an array of administrative tasks from managing calendars, generating correspondence, answering calls, managing travel itineraries, scheduling appointments, and planning and coordinating regular corporate meetings

• Helping Improve current processes and coordinate organizational procedures for optimized efficiency and productivity

• Acting as the main point of contact between staff, executives, senior leaders, and CEO, regarding company updates, employee well-being, project updates, proposals, and planning

• Assisting with new hires, including documentation and onboarding, and collaborating to address and resolve all employee concerns

• Build and develop relationships with all employees for increased efficiency and effective responsiveness into existing operations, and help to define new operational strategies, working with CEO and executives on special projects

• Serve as a subject matter expert, handling inquiries and developing action plans to address them, and assisting with the preparation and dissemination of communications

• Assist with deciding and closing business deals with CEO and executives

• Proactively participating in strategic business initiatives from development through successful execution under the guidance of senior leadership and key team members

Requirements

Do you have what it takes to be our Executive Assistant?

Consider yourself highly qualified if you have:

• Proven experience as an Executive Assistant or similar role

• Proven experience organizing and directing multiple teams and departments

• Experience using several web-based project management tools such as Trello, Asana, Monday.com, Slack, Teamwork, Basecamp, ClickUp, etc.

• Familiarity with current technologies, like desktop sharing, cloud services, and VoIP

• Experience with word-processing software, spreadsheets and CRMs

• Knowledge of online calendars and scheduling

• Excellent phone, email, and instant messaging communication skills

What do we look for in a candidate?

• Excellent time management and multi-tasking skills

• Strong analytical, critical thinking, and problem-solving skills

• Proficiency at managing multiple projects and able to organize, prioritize and structure workload

• Excellent interpersonal and communication skills - speaks and writes fluently in English with a neutral accent

• High level of accuracy and attention to detail

Benefits

• Enjoy HMO after your 1st month, no need to wait for 3 months or 6 months!
  
• Enough time with your family and loved ones - we are giving Vacation Leaves after 6 months!
  
• Get paid on US Holidays when your client's business is closed
  
• Internet issues at home? Don’t worry, we got you! We will reimburse your internet expenses of up to $50/month
  
• Enjoy a delicious birthday cake courtesy of our HMO partner!
  
• Looking for discounts? Well, look no more! Join us and enjoy the following (courtesy of our HMO partner):
  
• Discounted monthly rate in Gold’s Gym - for you and two more friends/family!
  
• Free Eye Check-Up and discount on selected items in Sarabia Optical
  
• Discount card from Coffee Bean and Tea Leaf (discounts, unlimited internet access, earning point system)
  
• Discount codes from Grab