The Executive Assistant (“Assistant”) will provide comprehensive administrative support to the Executive or multiple Executives to support the operations of the Centris, Industrial team. The individual will be a highly-effective professional with strong interpersonal skills, can multi-task and prioritize in a fast-paced environment. The Assistant must be able to work independently and collaboratively and maintain confidentiality across a variety of business and personal matters. The individual must demonstrate good business judgement, diplomacy and tactfulness to maintain strong working relationships within and across multiple sectors and/or functions within the organization.

Your Mission:

• Calendar/Meeting Management: Manage Executive’s calendar in Outlook. Coordinate business meetings ensuring all logistics are handled from start to finish. Understand how to use Amazon Chime, Skype and Go-to-Meeting conferences, as well as telephone conference call-in meetings. Test relevant technology prior to the start of meetings and ensure agenda is created for each meeting.
• Travel Management: Research, schedule and arrange for business travel, including flights (commercial and private), hotels, restaurants, and meetings during travel. Use Google maps and other Internet resources to provide driving and public transportation directions. Create itinerary for each trip.
• Project management: Help Executives with any project management needs and any projects that arise.
• Invoices: Assist Executives with any invoices received, partnering with the appropriate teams internally as well as external vendors
• Expense reports: Prepare expense reports and manage expense receipts. Coordinate with Accounting Department to manage reimbursements.
• Mail management: Manage shipping for business development team including creating labels and packing boxes for UPS shipment and tracking deliveries.
• Personal assistance: When applicable, assist Executives on personal support.
• Other responsibilities: Collaborate with support professionals, assist in the general office administration activities including reception desk coverage, conference room preparation and cleanup, supply management and other duties assigned.

Your Track Record:

• Bachelor’s Degree preferred
• Minimum 1-3 years of administrative experience
• Excellent knowledge of Microsoft Office Suite, Microsoft Teams/other conferencing tools, Concur and other relevant technology
• Marketing and administration background in the real estate industry strongly preferred
• Incredible attention to detail and organizational skills

Your Style

• Extremely hard-working and driven
• “No job too small” mentality
• True team player eager to help drive the growth of the business
• Self-motivated, flexible and ability to adapt
• Willing to learn, grow and change
• Effective under pressure
• Always raise your hand for more

CA Ventures (“CA”) is a global, vertically integrated real estate investment management company with assets across the United States, Europe and Latin America.

We offer comprehensive in-house investment, development, and operational services, and specializes in a range of niche, commercial real estate asset classes including student living, senior living, multifamily, industrial and medical office/life sciences.

Our thematic, data-driven investment strategy and unique scalable business model have allowed us to move with speed and precision over time – yielding accelerated growth and diversification on a global scale. In many ways CA is unrecognizable from the company it was at its founding, but our exceptional results continue to be unmistakable.

CA provides equal employment opportunities to all employees and applicants for employment without regard to race, color, creed, ancestry, national origin, citizenship, sex or gender (including pregnancy, childbirth, and pregnancy-related conditions), gender identity or expression, sexual orientation, marital status, religion, age, disability, genetic information, or any other characteristic protected by applicable federal, state or local law.

CA will not accept unsolicited headhunter and agency resumes. Furthermore, CA will not pay any third-party agency or company that does not have a signed agreement in place.


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