Elementary Secretary

Qualifications

• High school diploma or its equivalent
• Full-time office experience and/or completed business course or college degree preferred (College degree may be substituted for the required experience.)
• Must have knowledge of modern office practices and a working knowledge of computers, to include proficiency in typing, spelling and grammar
• Good communication skills

Specific Job Duties

1. Handle correspondence and requests covering all phases of the duties of the administration;
2. Compile requisition orders for materials of instruction;
3. Maintain an accurate regular filing system and process incoming correspondence as instructed;
4. Order and maintain supplies as needed;
5. Receive, record and make bank deposits;
6. Compile and type reports of various kinds in a timely manner;
7. Operate office machines efficiently;
8. Register students and make class assignments, if applicable;
9. Maintain accurate student records and attendance logs, if applicable;
10. Enter pertinent school data into the computer;
11. Schedule appointments and arrange and confirm meetings with the principal and/or staff members;
12. Maintain daily personnel attendance log;
13. Maintain an updated copy of the Lafourche Parish Policy Manual
14. Performs all other duties as assigned by immediate supervisor or by Superintendent.

Professional Attitude and Conduct

1. Establishes and maintains appropriate respectful, harmonious relationship with administration, school faculty, other employees, students, vendors, and the general public

2. Observes professional ethics as prescribed by the employee's profession/craft and in accordance with state law and board policy (GAl Solicitations, GAIB Solicitations of Staff Members, GAJ, Gifts)

3. Adheres to Board policy, administrative rules and regulations

4. Seeks, shares, and respects ideas of others

5. Exhibits a caring, positive attitude towards others

6. Maintains the confidentiality of all School Board business by refraining from accessing discussing or disclosing anything outside the scope of employment unless authorized by immediate supervisor

7. Participates in professional growth activities, such as participation in seminars, conferences, workshops for improvement of knowledge and skills relating to best practices in the use of supplies, tools or equipment, and methods of operation

8. Participates in professional activities on a local, state, and national level in assigned areas (include for appropriate personnel)

Communication

1. Understands and interprets written and verbal instructions from immediate supervisor and gives clear written and oral instructions to others as required

2. Accurately compiles data, summarizes information and provides written reports when required

3. Answers the telephone and receives visitors in a courteous and efficient manner

4. Follows the chain of command for various administrative procedures

Attendance and Punctuality

1. Reports to work at the assigned time
2. Attends work consistently
3. Contacts Supervisor when absent
4. Scans in or out using the employee scan system as appropriate

Safety

1. Completes task in a safe manner as prescribed by the Safety Department or by the employee's profession/craft
2. Maintains a neat and orderly work environment
3. Dresses appropriately for the job assigned and in compliance with state law and board policy GAMB Employee Dress Code
4. Displays employee ID tag at all times while on duty
5. Reports any unsafe conditions or any incidents of injury or damage immediately to the appropriate official
6. Complies with policies GAMA Employee Tobacco Use and GAMD Drug-Free Workplace when on duty

Terms of Employment

7 hours per day - 205 days

There shall be a probationary period of 90 days from date of employment for new employees. After 90 days, a decision based upon an evaluation will be rendered in regards to the employee’s status as a permanent employee.

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of non-instructional personnel

The Superintendent reserves the right to change the job and any other duties, as required, with advance written notification.