Deputy Clerk of Circuit Court II Job at City of Chesapeake
Position Information
Working Title of Vacant Position
Deputy Clerk of Circuit Court II
Job Type
Full Time
Posting Type
Public
Number of Vacancies
1
Department
CIRCUIT COURT CLERK
Division
CIRCUIT COURT CLERK
Requisition Number
2022369P
Number of hours worked per week
40
Work Schedule
8:00 AM – 5:00 PM Monday – Friday
NOTE: Compressed schedule is offered as an option.
NOTE: Compressed schedule is offered as an option.
Work Site Location
307 Albemarle Drive, Suite 300 A Chesapeake, VA 23322
Position Driving Requirement
O - Occasional
Pay Basis
Semi-Monthly
Advertised Salary
$39,000-$50,000; Depending on Qualifications and Experience
Job Description
The Deputy Clerk II will start in the criminal division, and eventually could be cross-trained for the courtroom. This class is responsible for preparing all necessary paperwork to reflect the judge’s orders whether in criminal proceedings. This will allow our criminal supervisors to manage effectively, efficiently for the Clerk’s office, and have back up which will allow continuation to operate seamlessly with confidence and overall security. Deputy Clerk II must multitask in order to be able to start and stop what they are doing. The Deputy Clerk II must have extensive knowledge preferably circuit court experience but will train to have prior general or juvenile domestic courtroom experience. Other tasks but not limited to include: researching guidelines, and composing and typing a variety of routine documents. This class involves organizing and maintaining departmental records and updating the case management(CCMS) and financial management systems (FAS). The class works within a general outline of work to be performed; develops work methods and sequences under general supervision.
Document authentication of legal documents through the certification process. Preparation of legal papers with accuracy and in accordance with appropriate policies and statutory regulations with a broader skill level. Performs job duties at an advanced level based on circuit court knowledge and experience. Serves in the delivery of court case management support, court financial management support, interface with the judges and administrative support staff, prepare court orders, disseminate court orders and findings, and review and exchange court rulings and documentation with appropriate agencies. Process all judicial documents, accurately and timely which affect one’s life and liberty. Does jail mail, copy requests, issue subpoenas and subpoena duces tucem and those returned, Commonwealth Attorney subpoena’s for witnesses , witness list, letters of representation, payment agreements, front counter customer service including answer phone questions and written requests. Processing front counter cash, credit cards , and other duties assigned. Entering new cases i.e. lower courts and certified cases appeals
Customer service is a must and attention to detail.
Document authentication of legal documents through the certification process. Preparation of legal papers with accuracy and in accordance with appropriate policies and statutory regulations with a broader skill level. Performs job duties at an advanced level based on circuit court knowledge and experience. Serves in the delivery of court case management support, court financial management support, interface with the judges and administrative support staff, prepare court orders, disseminate court orders and findings, and review and exchange court rulings and documentation with appropriate agencies. Process all judicial documents, accurately and timely which affect one’s life and liberty. Does jail mail, copy requests, issue subpoenas and subpoena duces tucem and those returned, Commonwealth Attorney subpoena’s for witnesses , witness list, letters of representation, payment agreements, front counter customer service including answer phone questions and written requests. Processing front counter cash, credit cards , and other duties assigned. Entering new cases i.e. lower courts and certified cases appeals
Customer service is a must and attention to detail.
Required Qualifications
VOCATIONAL
/
EDUCATIONAL
REQUIREMENT
:
Requires an associate’s degree or any equivalent combination of education and experience in secretarial skills or a closely related field.
EXPERIENCE REQUIREMENT :
In addition to satisfying the vocational/education standards, this class requires a minimum of two years of related, full-time equivalent experience.
SPECIAL CERTIFICATIONS AND LICENSES :
None
SPECIAL REQUIREMENTS :
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Requires an associate’s degree or any equivalent combination of education and experience in secretarial skills or a closely related field.
EXPERIENCE REQUIREMENT :
In addition to satisfying the vocational/education standards, this class requires a minimum of two years of related, full-time equivalent experience.
SPECIAL CERTIFICATIONS AND LICENSES :
None
SPECIAL REQUIREMENTS :
Employees may be expected to work hours in excess of their normally scheduled hours in response to short-term department needs and/or City-wide emergencies.
Preferred Qualifications
- Legal secretary or paralegal with circuit court or private law firm experience.
- Attention to detail in order to avoid critical mistakes and has judgment with extraordinary consistency.
- Capable of cross-training within the criminal division.
- Exceptional customer-relations background
- Proficient in all Microsoft and Excel Technology
- Ability to draft legal documents
- Accurately able to multi-task at a high volume
- Experienced in handling confidential paperwork
Posting Detail Information
Job Open Date
10/20/2022
Job Close Date
Open Continuous
Yes
Special Instructions to Applicants
The City of Chesapeake’s Department of Human Resources is serving as an advertising agent for this vacancy. Screening and selection will be handled by the Circuit Court Clerk. Questions concerning the requisition or application status should be directed to the Circuit Court Clerk by calling 757-382-3000.
ADA Checklist
Overall Physical Strength Demands
Overall Physical Strength Demands
L=Light - Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree.
Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Standing
Occasionally- Up to 1/3 of the time.
Sitting
Frequently- From 1/3 to 2/3 of the time.
Walking
Occasionally- Up to 1/3 of the time.
Lifting
N = Never
Lifting Amount
Exerting up to 20 lbs
Carrying
Frequently- From 1/3 to 2/3 of the time.
Carrying Weight
Exerting up to 10 lbs
Pushing/Pulling
Occasionally- Up to 1/3 of the time.
Pushing/Pulling Weight
Exerting up to 20 lbs
Reaching
Continuously- 2/3 or more of the time.
Handling
Continuously- 2/3 or more of the time.
Fine Dexterity
Continuously- 2/3 or more of the time.
Kneeling
Occasionally- Up to 1/3 of the time.
Crouching
Occasionally- Up to 1/3 of the time.
Crawling
Occasionally- Up to 1/3 of the time.
Bending
Frequently- From 1/3 to 2/3 of the time.
Twisting
Frequently- From 1/3 to 2/3 of the time.
Climbing
Occasionally- Up to 1/3 of the time.
Balancing
Continuously- 2/3 or more of the time.
Vision
Continuously- 2/3 or more of the time.
Hearing
Continuously- 2/3 or more of the time.
Talking
Frequently- From 1/3 to 2/3 of the time.
Foot Controls
N = Never
Machines, Tools, Equipment and Work Aids Used
No
Protective Equipment Required
Face Masks with Corvid-19
Health and Safety
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Mechanical Hazards
N = Never
Chemical Hazards
M = Several Times Per Month
Electrical Hazards
N = Never
Fire Hazards
N = Never
Explosives
N = Never
Communicable Diseases
S = Seasonally
Physical Danger or Abuse
N = Never
Other
S = Seasonally
If Other, Description
Corvid-19 and the Flu
Environmental Factors
D = Daily W = Several Times Per Week M = Several Times Per Month S = Seasonally N = Never
Dirt and Dust
M = Several Times Per Month
Extreme Temperatures
N = Never
Noise and Vibration
N = Never
Fumes and Odors
N = Never
Wetness/Humidity
S = Seasonally
Darkness or Poor Lighting
N = Never
Primary Work Location
Office Environment
Non-Physical Demands
C = Continuously- 2/3 or more of the time. F = Frequently- From 1/3 to 2/3 of the time. O = Occasionally- Up to 1/3 of the time. R = Rarely- Less than 1 hour per week. N = Never- Never occurs.
Time Pressures
Continuously- 2/3 or more of the time.
Emergency Situations
Rarely- Less than 1 hour per week.
Frequent Change of Tasks
Continuously- 2/3 or more of the time.
Irregular Work Schedule/Overtime
Rarely- Less than 1 hour per week.
Performing Multiple Tasks Simultaneously
Continuously- 2/3 or more of the time.
Working Closely with Others as Part of a Team
Continuously- 2/3 or more of the time.
Tedious or Exacting Work
Continuously- 2/3 or more of the time.
Noisy/Distracting Environment
Continuously- 2/3 or more of the time.
Other
If Other, Description
Can anyone assist the employee in performing the primary tasks assigned to this position? If yes, identify the eligible task(s)
Yes, all the tasks the employees are capable of doing
Verification of Employment
Verification of Employment
Please provide contact information for two professional references.
Minimum Requests
2
Maximum Requests
4
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