The Systems Maintenance Clerk I is primarily responsible for ensuring the accuracy of information used within all systems at Hercules Industries, which currently includes Harris Data 5.0, Latitude, and Phocas. The Systems Maintenance Clerk I will have a solid understanding of how all information is used throughout the systems. $22.00-$26.00 per hour

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Enter and maintain accurate item information from initial input and set up through a data sets useful life in both Harris and Latitude. This will include areas such as item setup, serial and lot number controls, item pricing and costing, inventory distribution information and system flags impacting sales, purchasing, and manufacturing functions.
• Enter and maintain customer information that impacts shipping, billing, pricing, and accounts receivable, including process flags, drop ship information, credit limits, pricing strategy and salesman assignment.
• Enter and maintain pricing information including list price, pricing strategy discounts and customer pricing contracts. This will include receiving and processing item pricing requests, preparing summary reports for review/approval as well as determining how to best implement approved pricing requests.
• Enter and maintain item replacement costs and ensure that item price changes are in sync with vendor cost changes. This will include responsibility for the cost increase process with the purchasing team to ensure vendor cost increases are updated accurately and timely; Additionally, this will include periodic reviews of manufacturing costs and system cost updates where appropriate.
• Enter and maintain vendor information that impacts purchasing and accounts payable, including process flags and credit limits.
• Understand purchase order processing, customer order processing and inventory management practices in order to aid users in system processing within each area of the business.

QUALIFICATIONS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE:

• High school diploma or GED required. Bachelor’s Degree in Business Administration or Operations Management is a plus. Minimum 1-year related experience or combination of experience and education that demonstrates the ability to perform essential duties and responsibilities.
• Ability to effectively communicate with employees at every level of the company to make an accurate assessment of branch/company needs, project status and effectiveness.
• Ability to document processes and identify areas of required improvement.
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to organize and prioritize job projects and requirements.
• Ability to effectively train employees in both new workflow functions and system operations.
• A working knowledge of ERP and WMS distribution systems and/or HVAC distribution industry knowledge a plus.
• Ability to pass a background check and drug test.

LANGUAGE SKILLS: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from groups of managers and peers.
MATHEMATICAL SKILLS: Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
REASONING ABILITY: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to interpret a variety of instructions furnished in written, oral or schedule form.
COMPUTER SKILLS: Excellent computer skills including Microsoft Office and operating software platforms.
ATTENDANCE DEMANDS: The attendance demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Attendance is required Monday through Friday 8:00 A.M. to 5:00 P.M. or within normal business hours as established by the supervisor. Employee may be required to work overtime, and occasional weekends.
PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands, handle, or feel; and required to speak, read and hear English. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl and may be occasionally required to lift and/or move up to 25 pounds.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Located mostly in an office environment with some exposure to a warehouse environment
• The noise level in the work environment is usually moderate.
• This is a high stress and fast paced environment

DISCLAIMER: The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
Hercules Industries is an equal opportunity employer. All qualified applicants will receive consideration for employment without regards to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status as a protected veteran among other things, or status as a qualified individual with disability.

Comprehensive benefits are an important component of an employee's compensation package. Hercules recognizes the contribution of every team member and therefore is pleased to offer a competitive and cost-effective benefits package to support your needs and long-term goals.

Hercules Industries offers the following insurance: medical, dental, vision, Short Term Disability, Long Term Disability, and Employee Life Insurance (Basic Life/AD&D and Voluntary Life AD&D). We pay Holiday, vacation, and sick time; as well as a Flexible Spending Plan, Wellness Program, and Employee Assistance Program (EAP).
We offer a 401(k) Savings Plan and an Employee Stock Ownership Plan (ESOP). Effective October 1, 2019, Hercules became an employee-owned company. An ESOP is a qualified retirement plan.

Hercules encourages and supports participation in service activities that contribute to our community. Employees are permitted to take three paid hours of work time per month to participate in an approved community service activity.

The company offers a quarterly Hercules Employee-Owner Partners in Profit Bonus based on eligibility.

#CB

Education
Required

• High School or General Education Certificate or better

Skills
Preferred

• Inventory
• Key Performance Indicator
• MS Office

Job Type: Full-time

Pay: $22.00 - $26.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• Overtime
• Weekend availability

Work Location: One location

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