Court Operations Associate (Records/Courtroom Clerk) Job at Judicial Department
$3,902 - $6,054 a month
Initial Posting Date:
05/12/2023
Application Deadline:
05/30/2023
Agency:
Judicial Department
Salary Range:
$3,902 - $6,054
Position Type:
Employee
Position Title:
Court Operations Associate (Records/Courtroom Clerk)
Job Description:
Interviews: will be scheduled within two weeks after the application deadline.
Who we are
The Appellate Court Services Division (ACSD) is part of the
Office of the State Court Administrator
(OSCA) at the Oregon Judicial Department (OJD). ACSD operates the public clerk’s office and provides administrative support for the Oregon Supreme Court and Court of Appeals. ACSD also provides support and services to the Oregon Judicial Department, executive branch agencies, and the public.
We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by
our work and mission
.
Benefits to you
-
We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
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10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
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OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.
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In this job profile, we offer candidates new to OJD the first step of the salary range. You are potentially eligible for a 5% annual increase.
Position Highlights
We are hiring a Records and Courtroom Clerk (Court Operations Associate) to join us at the ACSD.
In this role, you will perform courtroom duties during oral argument for the Oregon Court of Appeals. This includes setting up the courtroom and testing equipment before court. You will facilitate remote and in-person court proceedings by operating the court’s electronic recording system, checking in attorneys, managing the webcasting of arguments, assisting judges and attorneys with technical issues, answering questions from the public, and posting argument recordings online.
When you are not in the courtroom, much of your day will be spent providing administrative support to the Appellate Court Records Section of ACSD, which includes analyzing, posting, and reviewing motions. You will draft and process orders and prepare, mail, and electronically post case correspondence. You will also respond to document requests from attorneys, the public, and internal court customers. This will include preparing, copying, scanning, and sending documents electronically and by mail. You will also process incoming electronic and physical exhibits from trial courts and agencies.
Part of your time will be spent processing incoming records from trial courts and agencies, creating folders, and managing the digitization of appellate records by retrieving and scanning files for the Court of Appeals and the Supreme Court into the online document repository.
Lastly, you will be expected to assist the public with questions, including taking payments, at the records counter and over phone.
Assigned tasks may be changed to accommodate workload and organizational needs.
Instructions for Cover Letter and Work History/Resume
Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.
Cover Letter
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Attach your cover letter (not to exceed two pages) in the Resume / CV / Cover Letter section of the application. Your cover letter and filename should include your name.
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In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.
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Address the cover letter “To the Hiring Manager.”
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Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
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Prepare your cover letter before starting your Workday application.
Work History/Resume
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Attach your updated resume in the Resume / CV / Cover Letter section of the application. Your resume and filename should include your name.
OR
-
Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
Failure to follow these instructions may result in rejection of your application. All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
Minimum Qualifications
(These must be evident in your resume or work history.)
The qualified candidate must have a high school diploma or equivalent
AND
At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents.
OR
Any combination of
education and experience
equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
Special Qualifications
(These must be verifiable.)
None.
Requested Skills and Attributes
(These must be addressed in your cover letter.)
-
Experience performing a variety of clerical or administrative support tasks that included using a computer to enter and retrieve information, meeting strict deadlines, and maintaining accuracy when interrupted or distracted by a noisy work setting.
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Experience providing customer service to people who are facing challenging life circumstances or highly stressful situations.
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Experience explaining processes, procedures, or policies.
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Experience and skill in writing and reviewing documents for accuracy, content, grammar, and punctuation.
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Experience identifying and safeguarding confidential information and materials.
Working Conditions
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This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per work week.
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Occasional early morning, evening, and/or weekend or holiday work required.
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Hybrid work may be available for this position after first year; on-site availability is required as needed. All remote work assignments begin, end, or change only with administrative authority approval.
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Frequent phone and in-person contact with people from diverse backgrounds and with people who may be facing challenging life circumstances or highly stressful situations.
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Long periods of sitting may be required.
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Occasionally lifting items that weigh up to 40 pounds.
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Occasionally retrieving files from a warehouse.
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Regular use of the following equipment: telephone, electronic recording equipment, videoconferencing equipment, OJD-assigned computer with multiple monitors, copy machine, fax machine, microfilm, and scanner.
ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
Reference Checks
By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.
United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's
United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security's
I-9 form
confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.
Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities
Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity,
Employee Benefits
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Veterans' Preference
Eligible veterans who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking veterans to attach their documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities
Veterans web page
for additional details, information, and resources.
Conduct Expectations
Because of OJD's role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and also to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. Salary offers are made with consideration of the candidate’s education and experience. For more information on pay equity,
click here
.
Employee Benefits
Click here
to access information specific to OJD employee benefits.
Public Service Loan Forgiveness
OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please
click here
.
Questions and Support
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If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
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Workday related information and resources are availablehere.
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For questions about a specific OJD job posting, call 503-986-5930.
The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.
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