Assist with the creation and management of court documents and assist the Municipal Judge in the administrative duties of operating a courtroom
Essential Job Functions
- Prepares a variety of documents related to court operations including court orders, court calendars, and notices of hearings
- Process and track warrants.
- Serves in the courtroom, makes docket entries to reflect Judge’s Orders.
- Contacts attorneys and other court personnel to resolve technical discrepancies with court filings
- Responsible for compliance in accordance with Supreme Court Rule 37.
- Prepare and send correspondence and a variety of other material, assemble and organize data; and prepare reports, and research informational material and edit for inclusion into reports.
- Assist with various administrative tasks such as disseminating records, corresponding with attorneys and defendants.
Ancillary Job Functions
- Greet callers and visitors; handle and process incoming calls; and answer questions.
- Schedule appointments, receive and distribute mail, and assist in other supportive clerical work.
- Balance and deposit money received.
- May provide guidance and training to administrative staff.
- Manage special projects as needed.
- Perform other related duties as assigned.
Education and Experience - An equivalent combination of education, training and experience will be considered
- High school diploma or equivalent required; Technical or Associate’s (two-year) degree preferred.
- Minimum of five years relevant experience required.
- Must possess and maintain a valid driver’s license.
- Must possess and maintain Court Administrator Certification within four years of hire.
Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those commonly associated with this position
- Ability to maintain a variety of complex records and prepare reports.
- Knowledge of court procedures and policies, legal terms and court documents.
- Ability to learn and interpret city ordinances and Supreme Court rules.
- Demonstrated attention to detail and commitment to accurate results.
- Strong computer knowledge and ability to use Microsoft Office programs; ability to quickly learn other software as needed.
- Ability to operate office machines, such as telephone, fax machine, and copier.
- Ability to communicate effectively, both orally and in writing.
- Ability to establish and maintain effective working relationships with other employees and the general public; ease of interaction with a wide variety of individuals.
- Ability to effectively organize and prioritize work and concentrate on multiple tasks simultaneously.
- Ability to organize workload and comply with priorities and stringent deadlines.
- Ability to work independently under general supervision and make responsible decisions.
- Ability to use good judgment and think quickly and rationally in difficult or stressful situations.
- Effective time management and organizational skills; ability to consistently meet deadlines.
- Ability to attend night court.
Work Environment – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job
- General office conditions. Exposed to moderate noise levels.
Physical Abilities that are commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions
- Must be able to sit for extended periods of time.
- Regularly required to talk and listen.
- Must be able to have repetitive wrist, hand and/or finger movement to type and work on computer.
- Required to reach and hold on to items at chest level or reach above the shoulder.
- Required to use close vision, have clarity of vision, precise hand-eye coordination and be able to focus.
- Must be able to lift up to 20 pounds.
- Regular attendance is a necessary and essential function.
Hours/Days
Monday thru Thursday 7:30 AM to 5:30 PM
Supervision Exercised
None.
Starting Salary
$17.67/hr
Pay Grade
B8
Number of Positions Available
1
Deadline to Apply
05/26/2023
Open Until Filled
No
Special Instructions to Applicants
Monday thru Thursday 7:30 AM to 5:30 PM with one night court a month.
Notice to Applicants
Individuals needing accommodation to apply may call 573.874.CITY (2489)
TTY: 711 (MO RELAY)
THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER: MALE / FEMALE
THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING
The City of Columbia participates in the federal E-Verify work authorization program
TTY: 711 (MO RELAY)
THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER: MALE / FEMALE
THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING
The City of Columbia participates in the federal E-Verify work authorization program
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