Contract Specialist

SALARY: $27.54 - $29.45 Hourly
DEPARTMENT: Engineering & Public Works DIVISION:Engineering

OPENING DATE: 04/19/23 CLOSING DATE: 05/03/23 04:30 PM

HOURS PER WEEK:37.5

APPLICATIONS ARE ACCEPTED ONLINE AT: https://juneau.org/human-resources/employment-opportunities

DESCRIPTION:

The Contract Specialist will develop knowledge of all aspects of the City & Borough of Juneau’s procurement of design and construction of Capital Improvement Plan projects. They must understand the policies and procedures related to CBJ purchasing and apply these in a limited scope. The incumbent shall be detail oriented to ensure that procurement tasks are completed with accuracy and timeliness.

WHO WE ARE LOOKING FOR
The incumbent must be detail oriented; possess a good working knowledge of fundamental public procurement principles and practices; and be skilled in customer service, research techniques, record keeping, and technical writing. This position requires excellent organizational skills, the ability to easily shift from one assignment to another, and the ability to work well with others. The successful candidate must have excellent Microsoft Word and Excel skills and familiarity with enterprise software applications.

THE BENEFITS OF JOINING OUR TEAM
While the Engineering and Public Works Department is one of CBJ’s largest departments, the Engineering Contracts Office is a team of three that works closely together to procure professional and construction services. We coordinate work and keep others informed in order to maintain continuity within the Division. Individuals in the Engineering Department are friendly and capable team players who maintain a positive working environment.

WORKING HOURS AND LOCATION
Juneau is located in Southeast Alaska and the only “road” in is the Alaska Marine Highway. To learn more about our remote community, please visit: https://choosejuneau.org/.

This position works a 37.5 hour workweek and typically works (Monday through Friday) 8am – 5:00pm with an hour lunch. On occasion, this position may be responsible for running technology for various Public Works and Facilities Committee meetings in Assembly Chambers. These meetings normally occur on Mondays and are typically held from 12:10pm – 1:10pm. Your office would be located in the Marine View Building on the 3rd Floor located at 230 S. Franklin Street, Juneau, AK 99801.

TYPICAL RESPONSIBILITIES:

The Contract Specialist (CS) is responsible for using boilerplate documents to write requests for proposals for professional services and construction bid documents for construction contracts. The CS will help prospective bidders work through the CBJ’s bidding and contract award process. The CS will use templates to write contract documents and related letters. The incumbent will be required to be familiar with special local, state and federal requirements for solicitations that are under additional regulations. The CS will work with Engineering Department project managers and other CBJ departments to facilitate procurements, contractual modifications, and ensure accuracy and code compliance. The Contract Specialist maintains accurate Engineering Division procurement files in various formats. The CS schedules advertising, pre-bid meetings, bid openings, assembly bid award recommendations, legally required notifications associated with the procurement process, and other administrative duties related to the mission of the CIP team.

MINIMUM QUALIFICATIONS:

Desirable Qualifications
A Bachelor’s degree from an accredited institution in business administration, accounting, public administration or a closely related field.One (1) year of experience in contract administration, writing contract specifications or office clerical experience performing a wide variety of administrative clerical services requiring independence, judgment and initiative in prioritizing and organizing work and in determining the appropriate action to be taken.

SUPPLEMENTAL INFORMATION:

The City and Borough of Juneau has a program for reimbursing expenses related to moving and relocation. This position may be eligible for such reimbursement, upon approval by the City Manager.

Please read the below information carefully to ensure your application submission meets all submittal requirements.

Education
If the minimum qualifications require education, or if the minimum qualifications allow for and education is used as a substitute for work experience, applicants must fill in the Education section of the application. If a degree has not been obtained, please indicate the number of units completed. Copies of transcripts may be required to verify educational credentials being used to meet the minimum qualifications.

Work Experience
Work experience needed to meet the minimum qualifications must be documented in the application. If the application does not support minimum qualifications, the applicant may not advance to the interview and selection phase of the recruitment.

NOTE: Attaching a resume or curriculum vitae is not an alternative to filling out the application in its entirety. Noting "see resume or CV" or any similar response on any portion of your application may lead to a determination your application is incomplete and removal from consideration for this job posting.

For questions regarding application submission or system operation errors please visit: Online Employment Application Guide | City & Borough of Juneau Careers (governmentjobs.com). If your question in not answered in the FAQ, you may contact the Department of Human Resources & Risk Management at (907) 586-5250 or employment@juneau.gov.

For applicant password assistance please visit:
https://www.governmentjobs.com/OnlineApplication/User/ResetPassword

For specific questions in reference to this vacancy, applicants may contact the hiring manager.

Greg Smith

(907) 586-0800, ext. 4196

EEO Statement

The City & Borough of Juneau complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities who require accommodation, auxiliary aides or services, or alternative communication formats, please call (907) 586-5250 or TTY: Alaska Relay 711 or 1-800-770-8973, or correspond with the Department of Human Resources & Risk Management at employment@juneau.gov or 155 S. Seward St., Juneau, AK 99801. The City and Borough of Juneau is an equal opportunity employer.

Job Type: Full-time

Pay: $27.54 - $29.45 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

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