Basic Function:

Accounts Payable: To Process supplier invoices and subsequent payments within supplier terms and Royston’s accounts payable policies and procedures.

Account Receivable/Billing: To create and mail or electronically transmit customer invoices to customers on a timely basis within Royston’s accounts receivable policies and procedures.

Specific Responsibilities:

Accounts Payable:

• Receipt of invoices from suppliers; includes opening mail and sorting invoices by supplier
• Data entry of invoices into accounts payable system
• Sales and Use Tax accruals as required
• Monitoring purchase order coding and pricing and work with purchasing department to correct errors
• Maintain electronic files for open and paid supplier invoices
• Payment of supplier invoices within terms

Accounts Receivable & Billing:

• Create customer invoices as soon as possible after shipment and mail or otherwise transmit completed invoices to customers
• Manage Sales and Use Tax exemptions
• Monitor purchase order and invoice pricing to insure accuracy
• Assist with collection efforts as requested particularly relating to resolution of customer invoice issues
• Other Duties as assigned

Required Skills and Education:

• High school diploma or equivalent required; some post-secondary education a plus
• Basic Computer skills (Microsoft Word/Excel/Outlook)
• Strong data entry skills will be helpful
• Working knowledge of 10 key calculator
• Prior experience with accounts payable and accounts receivable preferred
• Basic understand of double entry bookkeeping preferred
• Excellent written and oral communication skills required
• Attention to detail is essential
• Organizational skills are important
• Must be able to work under pressure and meet deadlines

Internal and External Contacts:

• Department Managers for approvals and authorizations
• Purchasing Department regarding purchase order issues
• Receiving Department regarding receiving issues
• Suppliers regarding invoice questions and issues
• Shipping personnel regarding shipment questions/issues
• Customer service/order entry personnel regarding customer order issues
• Customers regarding invoice questions and issues
• Salesmen and sales reps

Physical Requirements

• 
  Regularly spend long hours sitting and using office equipment and computers
• Regularly move from sitting to standing positions effortlessly
• Regularly spend long hours in intense concentration reviewing and entering financial information into a computer
• Regularly use hands and fingers to handle, control or feel objects
• Regularly see details of objects that are less than a few feet away
• Regularly speak clearly so listeners can understand
• Regularly understand the speech of another person
• Frequently work on projects and tasks that require deadlines
• Frequently bend to file and maintain files
• Occasionally lift 5-10 pounds

Other Duties

Please note this job description does not fully describe or provide a comprehensive list of all duties and responsibilities of the position. Duties and responsibilities, including essential functions, may vary amongst locations and/or individuals holding this job position, and may be added or changed without notice.

Royston LLC an Equal Opportunity Employer M/F/Vets/Disability