Clerical Assistant Job at State of Indiana
State of Indiana Indianapolis, IN 46204
Work for Indiana
Grow your career with the State of Indiana! With more than 50 executive branch agencies, the State of Indiana is a diverse workforce offering employees stimulating and challenging projects across a broad scope of career opportunities. As a State of Indiana employee, you impact the well-being of Indiana’s communities every day.
At the State of Indiana, we don’t just talk about diversity and inclusion - Our goal is to create a welcoming, accessible, and equitable workplace, with a workforce that is representative of the State of Indiana population. As a proud equal opportunity employer, reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process, as well as perform the essential functions of a role.
Next Level benefits at the State of Indiana are here! Be sure to review our expanded benefit package offerings below.
About the Indiana Department of Correction (DOC):
We promote public safety by providing meaningful, effective opportunities for successful re-entry. As the model of best correctional practices, we strive to return productive citizens to our communities and inspire a culture of accountability, integrity and professionalism.
Salary:
The salary for this position traditionally starts at $29,588.00 per year but may be commensurate with education and/or experience.
About the Job:
This role involves providing administrative support by maintaining and ensuring the integrity of the applicable medical and other databases, researching, and preparing various reports for the supervisor, typing documents/maintaining files, preparing, and filing various documents, and responding to agency requests for reports and information about various areas of responsibility. You will also coordinate administrative functions with supervisors, administrative staff, and other professional staff in the division and agency. In this position, you will collaborate with interdisciplinary professionals to determine and provide the best medical information possible to various stakeholders.
A Day in the Life:
The incumbent performs various clerical and correspondence duties for the Health Services Division of the Indiana Department of Correction. Representative duties include:
- Greets and screens visitors and telephone callers relays messages
- Receives, reviews, and responds to all in-coming health care correspondence regarding questions/concerns of/for incarcerated individuals and maintains an accurate, up-to-date log
- Takes and types medical meeting minutes, letters, memos, and statistical reports
- Performs other functions such as establishing and maintaining a filing system, making copies of documents, routing medical correspondence, and preparing departmental mailings
- Operates/maintains various office machines such as a copy machine, facsimile, and a calculator
- Communicates concerns and other information to the appropriate Health Services Division Executive Director
- Maintains accurate appointment calendar for the Health Services Division
- Schedule Health Services Division meetings and secure meeting rooms
- Performs other duties as assigned
What You'll Need for Success:
- General knowledge of office administration functions.
- Effective communication skills.
- Ability to pay attention to details and prioritize work.
- Ability to establish cooperative work relationships.
- Knowledge of and ability to use Microsoft Office including Word, Excel, PowerPoint, Teams, and Outlook.
- Working knowledge of English grammar, spelling, capitalization, punctuation, sentence structure, letter form, and basic arithmetic.
- Ability to maintain confidentiality.
- Ability to work with the public and a diverse population.
- Ability to learn software programs such as the electronic medical record (EMR) and other Department databases.
- Knowledge and ability to utilize conflict resolution techniques.
Supervisory Responsibilities/Direct Reports:
Benefits of Employment with the State of Indiana:
The State of Indiana offers a comprehensive benefit package for full-time employees which includes:
- Three (3) medical plan options (including RX coverage) as well as vision and dental plans
- Wellness Rewards Program: Complete wellness activities to earn gift card rewards
- Health savings account, which includes bi-weekly state contribution
- Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
- Deferred compensation 457B account (similar to 401k plan) with employer match
- Two (2) fully-funded pension plan options
- A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
- 150 hours of paid new parent leave
- Up to 15 hours of paid community service leave
- Combined 180 hours of paid vacation, personal, and sick leave time off
- 12 paid holidays, 14 on election years
- Education Reimbursement Program
- Group life insurance
- Referral Bonus program
- Employee assistance program that allows for covered behavioral health visits
- Qualified employer for the Public Service Loan Forgiveness Program
- Free Parking for most positions
- Free LinkedIn Learning access
Equal Employment Opportunity:
The State of Indiana is an Equal Opportunity Employer and is committed to recruit, select, develop, and promote employees based on individual ability and job performance. Our policy is to provide equal employment opportunity to all people in all aspects of employer-employee relations without discrimination because of race, color, creed, religion, sex, national origin, ancestry, age, sexual orientation, gender identity, physical or mental disability, or veteran status. We will comply with the spirit as well as the letter of all applicable state and federal laws.
If you are a qualified individual with a disability and require reasonable accommodation in completing this application, you can request assistance by contacting the Indiana State Personnel Department at jobs@spd.IN.gov.
The State of Indiana has established a culture that welcomes equity, inclusion, and opportunity for all employees and applicants. We encourage you to apply if you feel you have the transferrable skills to be successful in this position and we look forward to reviewing your application.
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