SUMMARY

Find your forever home with Gateway Technical College!

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Start with an organization that understands that work culture and work/life balance are so important to the happiness of our employees! Come join the Gateway family where a generous vacation and benefits package is the norm. Sick and (prorated) Vacation time available on Day 1, as well as Medical, Dental, and Vision benefits should you elect to enroll.*

The Visit Programming Coordinator at Gateway Technical College contributes to the success of student recruitment efforts by developing and executing campus visit programs and events to provide a positive experience to prospective students and families on campus and virtually. This position will serve as the main point of contact in Recruitment to manage visit inquiries, event registration, and logistics for visit programming. Additionally, the Coordinator will oversee the college’s annual summer camps, supervise general camp volunteers, and collaborate with various departments and campus partners to ensure successful planning, supervision and execution of all camps.

This position reports to the Director, Recruitment.

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1st consideration will be given to all applications received on or before 12/04/2022.

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See for yourself how our employees are the foundation of our students' continued success! Apply today to join the Gateway Family!*

RESPONSIBILITIES

• Develop, lead and execute positive and memorable campus visit experiences associated with campus tours, recruitment events and visit programs for prospective students, families, and groups
• Responsible for coordinating all aspects of campus visit programming. Primary contact for students, faculty, schools, and organization to plan campus visits and group tours
• Collaborate with key department stakeholders to create and implement events and visit programs that immerses prospective students and families in the culture at the college and exposes them to career programs and support services/resources
• Responsible for the development, implementation, scheduling, and execution of the college’s summer camp programming; facilitating meetings to discuss camp offerings, logistics, program schedules and a marketing plan
• Create and produce detailed and accurate visit program directives, logistics plans, itineraries, signage, and staff communications including making on-campus facilities and IT reservations, and communicating details to campus partners to ensure that visit programs and events carry through from start to finish
• Utilize data and high impact practices to enhance and deploy visit strategies to support recruitment. Leverages college systems to manage and effectively communicate with prospects and their families
• Supervise and train the Recruitment Campus Tour Guides to support on campus visit & virtual programming to best meet the needs of our prospective students and families. Conduct training, evaluations and set expectations to ensure proper leadership and coaching of student workers
• Responsible for accurate budget forecasting, monitoring and management for all visit program activities

• Some weekend and evening events are required

Please note the above is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

WHAT YOU NEED TO SUCCEED IN THE POSITION

Required:

• Bachelor's degree and a minimum of two (2) years of experience developing, planning and coordinating events

OR

• Associate degree and three (3) years of experience developing, planning and coordinating events and or campus visit programs

PLUS

• Basic knowledge of college resources for students

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Other required knowledge, skills, and abilities: *

• Demonstrated knowledge or willingness to learn Ellucian Colleague software, Recruiter, and MS Office Suite

• Strong verbal and written communication skills

• Ability to work independently under pressure and within a team environment

• Ability to work with diverse student, staff, and community populations

• Exemplary skills in independent decision-making and critical thinking

• Demonstrated skills in customer service, collaborating, prioritizing, and organization

• Possess creativity, patience, and perseverance

• Ability to initiate, plan and execute projects

Please note - this job description is not designed to cover or contain a comprehensive listing of activities or responsibilities that are required of the employee for this job. Activities and responsibilities may change at any time with or without notice.

SUPPLEMENTAL INFORMATION

DIVISION/LOCATION: Student Services/ Racine
COMP GRADE: 26
FLSA DESIGNATION: Non-Exempt
CONDITIONS OF EMPLOYMENT:

• Candidates must be legally authorized to work in the United States on a permanent basis. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available.
• E*mployment is contingent upon an acceptable background*
• Flexibility is needed to accommodate day, evening and weekend business needs

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GuideNot Applicable
Activity is not applicable to this occupation

Occasionally
Occupation required this activity up to 33% of the time (0 - 2.5+ hrs/day)

Frequently
Occupation required this activity from 33% - 66%% of the time (2.5 - 5.5+ hrs/day)

Continuously
Occupation required this activity more than 66% of the time (5.5+ hrs/day)

Physical Demands
Physical Demands

• Frequency*

• Lift/Carry*
• Frequency*

Sitting
Frequently

0 - 10 lbs
Occasionally

Standing
Frequently

11 - 20 lbs
Not Applicable

Walking
Frequently

21 - 50 lbs
Not Applicable

Reaching Overhead
Occasionally

51 - 100 lbs
Not Applicable

Reaching at or Below Shoulder Level
Occasionally

Over 100 lbs
Not Applicable

Keyboarding
Frequently

Stooping
Occasionally

• Push / Pull*
• Yes / No*

Crouching
Occasionally

12 lbs or less
Occasionally

Kneeling
Occasionally

13 - 25 lbs
Occasionally

Crawling
Not Applicable

26 - 40 lbs
Not Applicable

Climbing Ramps or Stairs
Occasionally

41 - 100 lbs
Not Applicable

Climbing Ladders, Ropes or Scaffolding
Not Applicable

Over 100 lbs
Not Applicable

Driving
Frequently

Traveling
Occasionally

• Hearing Requirement*
• Yes / No*

Communicating Verbally
Continuously

One-on-one (in person)
Yes

Far Visual Acuity: clarity to see 20' or more
Frequently

Group or conference (in person)
Yes

Near Visual Acuity: clarity to see 20' or less
Continuously

Telephone
Yes

Other Sounds
Yes

Environmental ConditionsWorking Conditions

• Frequency*

• Noise Intensity Level*
• Frequency*

Humidity: non-weather related
Not Applicable

Quiet
Occasionally

Extreme Cold: non-weather related
Not Applicable

Moderate
Frequently

Extreme Hot: non-weather related
Not Applicable

Loud
Occasionally

Working Outdoors
Occasionally

Very Loud
Not Applicable

Wetness: contact with water or other liquids
Not Applicable

Working ConditionsWorking Conditions

• Frequency*

• Working Conditions*
• Frequency*

Working in Close Proximity to Others
Frequently

Working interruptions
Frequently

Open Work Space
Frequently

Stressful situations
Frequently

Working in a confined space
Not Applicable

Exposure to offensive odors
Not Applicable

Exposure to a computer screen
Continuously

Required uniform supplied by department
Not Applicable

Gateway will not discriminate against any employee, applicant for employment, student or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law. Gateway Technical College is an Equal Opportunity/Access Educator/Employer operating under an Affirmative Action Plan. Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact Office for Equal Opportunity and Civil Rights at 262.564.3062 (Wisconsin Relay System: 711) or vollendorfj@gtc.edu for assistance. Women, veterans, and minorities are encouraged to apply.

Job Type: Full-time

Pay: $25.18 - $27.98 per hour

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