Basic Functions: The benefit and leave specialist is responsible for the administration of all

benefits and retirement programs, including medical, dental, vision, life insurance, short- and

long-term disability, and 401(k) plan as well as the administration of all leave of absences.

Responsibilities:

1. Track employees for benefit eligibility, send notifications before 90-day completion or

life-event with information on benefit plans.

2. Change benefit classes in Paylocity to initiate benefit enrollments or benefit

ineligibility.

3. Check B-Swift system daily for benefit enrollment approvals/denials

4. Track when employees miss benefit deductions, create invoices and follow up for

payment.

5. Complete open enrollment annually, update any changes in plans, rate, etc., Ensure

employees complete enrollment annually both on paper and in payroll system.

6. Maintain contact with Benefit Administrators

7. Maintain Sign-On and Referral Bonus Tracking sheets and log at each payroll close

into Payroll Sheet.

8. Follow up on callouts that may constitute an HR approved leave, and process

accordingly

9. Receive all new reports of injury, exposure, and/or illness for employees.

10. Follow up on all on-the-job cases, ensuring proper receipt of follow up care and

instructions and required paperwork.

11. Maintain relationship with Claims Adjusters from Workers’ Compensation.

12. Work with Supervisors and Managers to determine eligibility for light duty where

applicable for employees.

13. Assist in the completion of yearly OSHA 300 forms, ensure the proper posting to each

station as specified

14. Receive all requests for Leave of Absences and determine eligibility

15. Send LOA eligibility notices and process all leave of absences

16. Notify Management and Scheduling for all employees on LOA’s or Workers Comp

Leave

17. Manage FMLA hour tracking in Payroll system

18. Other duties as assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each

essential duty satisfactorily. The requirements listed below are representative of the

knowledge, skill, and/or ability required. Reasonable accommodations may be made to

enable individuals with disabilities to perform the essential functions.

Education/Experience: High school diploma or general education degree (GED), minimum

1-2 years’ experience with Employee Benefits, preferred: experience in Workers

Compensation administration and/or Leave of Absence (LOA) administration.

Language Ability: Ability to hear, read and interpret information such as patient care

reports, call in requests, and written instructions such as insurance claim forms and

procedure manuals. Ability to type and write routine call information and correspondence.

Ability to speak effectively before groups of customers, or employees.

Reasoning Ability: Ability to apply common sense understanding to carry out instructions

furnished in written, oral, or diagram form. Ability to deal with problems involving several

concrete variables in standardized situations.

Certifications/Licenses: Valid California Driver’s License or state-issued Identification Card.

Equipment: To perform this job successfully, an individual must use a variety of equipment

including phones, radios, and computers with specialty software programs.

Work Environment: The work environment characteristics described here are representative

of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform

the essential functions. While performing the duties of this job, the employee may be under

stress to answer multiple phone lines. The noise level in the work environment is usually

moderate.

Physical Demands: Ability to lift and carry up to 10 pounds; sit for extended periods of time,

up to 6-8 hours per day; keyboard and use a computer for extended periods of time, up to 6

hours per day; communicate in writing, by phone and in person in a businesslike, professional

manner; be mobile within an office setting; assemble papers, paper punch, staple, file,

photocopy; apply sufficient force to open and close file drawers. Visual acuity to perform

close detail work for preparation and proofreading of business correspondence and operating

a computer terminal.

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