Administrative Technician Job at Zenetex LLC
Position Overview:
Qualifications:
ZENETEX is a rapidly growing, energetic, and win-focused enterprise supporting Federal government, military, and civilian agencies. We have offices located in Washington, DC, Maryland, Virginia, North Carolina, Oklahoma, New Jersey, and California. We are an organization committed to growth and shared success for all stakeholders; we are customer-driven, mission focused, and operate with integrity and trust in all relationships. We are currently hiring for a Administrative Technician to support our Navy International Programs.
Description:
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Provide Navy IPO Security Command Group support to include front desk security/receptionist services, physical security (access control), personnel and information security, as well as, antiterrorism/force protection. Will use judgment and initiative to determine the approach or action to take in non-routine situations; will interpret and adapt guidelines in a frequently changing environment, and maintain and update the NIPO "Process Desk Guides - (PDGs)" under their cognizance, which functions as an "operations manual".
- Physical Security: Greet all visitors (Foreign Chief of Naval Operations (CNOs) and attaches, Corporate Executives, General and Flag Officers, etc.) and, as such, must be professional, dignified and proficient in dealings with senior officials; arrange VIP access into NIPO spaces, control access and badging, and maintain records of visiting dignitaries; track and record foreign visitors to Navy IPO via the Foreign Visitor System Confirmation Module (FVS-CM); process incoming visit requests; manage courier cards, visitor's badges, property passes, etc. Arrange escorts for those personnel requiring such escort; ensure visitors comply with established security policy and procedures; ensure personal electronic devices (PEDS) of visiting personnel are properly safeguarded and returned to the owner upon completion of the visit; ensure proper security of the reception area during working hours, and proper lock-up at close of business.
- Personnel Security: Maintain comprehensive personnel security data using MS Access. Prepare outgoing visit requests; use Joint Personnel Adjudication System (JPAS) or its successor, Defense Information System for Security (DISS) for clearance and visit request information; record security related training for all assigned personnel and support contractors; receive, review and input security clearance data into the visitor's database, ensuring that support contractor's visit request are up-to-date; file visit requests and maintain records; update security database and visitor's database as needed.
- Antiterrorism/Force Protection (AT/FP): Maintain current data reflecting AT/FP training for all members of the activity and support contractors; prepare Individual Force Protection Plans (IFPPs) for travelers; consult current country terrorist threat list when preparing IFPPs; disseminate AT/FP information as required.
- Information Security: Receive deliveries to the command, ranging from classified deliveries to supply; ensure proper protection of all deliveries, recording of all incoming items, and movement of these items for dissemination.
- Training: Maintain records of all security training for members of the command; initial orientation, annual refresher briefings, Cyber Awareness briefings, AT/FP, Personally Identifiable Information (PII) training, Counterintelligence, etc.
- Miscellaneous: Receive a large number of telephone inquiries on a daily basis. Analyze requirements and respond with information or direct caller to appropriate subject matter expert; maintain records of all meetings hosted by the activity; maintain information regarding fire emergencies and bomb threats.
- Ensures continuity by properly briefing relief on ongoing activities.
- Bachelors degree in related field
Desired Skills:
- Attention to detail, support mindset, and good interpersonal skills
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Familiarity with Microsoft Office
Requests for reasonable accommodations will be considered to enable individuals with disabilities to perform the principal (essential) functions of this job.
Security Clearance:
- This position will require U.S. citizenship and an active DoD Secret clearance
ZENETEX is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.
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