Administrative Supervisor Job at City of Santa Barbara
DESCRIPTION
ABOUT US
The best part of the City of Santa Barbara is the people behind the municipal services provided to this fine community. This City organization is an environment of highly engaged individuals who are passionate about their contribution and their support for each other. Discover more about this amazing organization.
The mission of the Public Works Department is to provide the community with the sustainable foundation to thrive by delivering quality services and public infrastructure through efficient and fiscally responsible practices, including the community’s needs for transportation, water, wastewater, and public facilities. Learn more Public Works here.
THE
POSITION
The City of Santa Barbara
Public Works Department is seeking a dynamic and knowledgeable
Administrative Supervisor. This position
supervises, assigns and reviews the work of clerical staff responsible for providing administrative and accounting support for multiple divisions, and oversees Department processes, especially administration of personnel related functions, Council agenda reports, safety training, and community outreach for capital projects. Additionally, this position assists in the preparation of the Department budget and may function as the Department's performance management coordinator.
EMPLOYMENT STANDARDS
Knowledge of:
Operations, services and activities of the assigned division or department.- Principles of supervision, training and performance evaluation.
- Accounting and budget practices, pertinent to City government.
- Modern and complex principles and practices of office management.
- Business letter writing and basic report preparation.
- Principles and procedures of filing and record keeping.
- Modern office procedures, methods and computer equipment.
- Pertinent Federal, State, and local laws, codes and regulations.
Ability to :
- Supervise, organize, and review the work of a clerical pool.
- Select, supervise, train and evaluate staff.
- Plan, organize and schedule office priorities.
- Interpret and explain City policies and procedures.
- Independently perform the most difficult administrative support services.
- Perform responsible and difficult secretarial work involving the use of independent judgment and personal initiative.
- Understand the organization and operation of the City and outside agencies.
- Prepare clear and concise reports.
- Independently prepare correspondence and memoranda.
- Type at a speed necessary for successful job performance.
- Operate and use modern office equipment including a computer and applications.
- Use Microsoft Office and related computer applications
- Communicate clearly and concisely, both orally and in writing.
- Establish and maintain effective working relationships with those contacted in the course of work, including City officials and the general public.
- Maintain physical condition appropriate to the performance of assigned duties and responsibilities
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Four (4) years of responsible administrative and secretarial experience including lead supervisory responsibility.
Education and/or Training:
Equivalent to the completion of the twelfth grade supplemented by specialized secretarial training or business course work. College level course work in public administration, business administration or a related field is desirable.
License, Certification and Other Requirements:
Possession of, or ability to obtain, California Driver's License by the time of appointment.
SELECTION PROCESS
It is important that your application and supplemental questionnaire show all the relevant education, training, and experience you possess that qualifies you for this position. All applications and supplemental questionnaires will be reviewed and the most qualified candidates will be invited to continue in the selection process. Be sure to be thorough in your responses. Statements such as “See application”, “Extensive Experience”, or "See Resume" are not an acceptable substitute for a completed application and supplemental questionnaire.
The selection process may consist of an application screening, written exam, computer skills exam and/or an oral interview. The successful candidate's employment history will be thoroughly evaluated prior to appointment.
ADDITIONAL INFORMATION
There is currently
one (1) vacancy within the Public Works Department.
Communication regarding your application and/or status will be sent to the email address listed on your application. Please check your email and spam regularly throughout the recruitment process. You may also log into your governmentjobs.com account to view these emails.
OPEN & CONTINUOUS RECRUITMENT: Because this recruitment is open and continuous, applicants are encouraged to submit completed applications as soon as possible. The filing period for an open and continuous recruitment may be closed at any time.
FOR FIRST CONSIDERATION
CITY APPLICATION AND RESPONSES TO THE SUPPLEMENTAL QUESTIONNAIRE MUST BE RECEIVED BY 5:30 PM ON WEDNESDAY, JANUARY 11, 2023
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