Administrative Secretary, Facilities Tahlequah Job at Northeastern State University
Monday - Friday 7:00- 4:00
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Notice to applicants
It is Northeastern State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.
JOB SUMMARY
This position provides secretarial support for assigned university operations.
MAJOR DUTIES
- Prepares a variety of correspondence.
- Makes travel arrangements for assigned personnel.
- Answers telephone and greets visitors; provides information and assistance; takes messages; refers to appropriate personnel.
- Maintains office supply inventory; reorders as needed.
- Sorts and distributes mail.
- Makes appointments and manages calendars.
- Processes purchase orders; processes purchase card statements.
- Maintains a variety of documents and forms.
- Directs the work of student employees as assigned.
- Enters information to computerized databases.
- Prepares a variety of schedules and calendars.
- Performs related duties.
Additional information for Facilities Department:
- Enters Utility data into the state system each month.
- Records expenses in our Departments Budgets and balances the budget against Banner.
- Reviews statements from vendors to verify all invoices have been received and paid.
- Files our copies of invoices and contractor pay applications and bids.
- Assists Facilities management Coordinator.
KNOWLEDGE REQUIRED BY THE POSITION
- Knowledge of university policies and procedures.
- Knowledge of modern office practices and procedures.
- Knowledge of computers and job-related software programs.
- Skill in the provision of customer services.
- Skill in oral and written communication.
MINIMUM QUALIFICATIONS
- Ability to read, write and perform mathematical calculations at a level commonly associated with the completion of high school or equivalent.
- Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
- Ability to maintain regular attendance.
Annual salary $24,552.00 with excellent benefits, including generous leave time.
Projected hire date: January 23, 2023
Applications will be accepted until December 30, 2022
NOTE: Posting will close to applicants at ll:59 p.m., CST, on the date above. An application cannot be changed after it has been submitted.
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