Grade: E

FTE: 50%

Stanford University is seeking a part-time Administrative Associate 2 (AA2) to provide administrative or operational support working under general supervision. The Department of Pediatrics is a dynamic, stimulating place to work and because we are focused on growth and improve excellence, our staff have particularly challenging and rewarding roles. We are seeking an outstanding part-time Administrative Associate to join our team and support the Systems Medicine faculty and staff in the Department of Pediatrics, Division of Systems Medicine under the direction of the Division Manager.

Duties include:

• Respond to inquiries, and determine and take appropriate action as required. Serve as a resource regarding a defined set of policies and procedures.

• Perform duties associated with scheduling, organizing, and events, including recommending vendors for services, overseeing the production and distribution of materials, coordinating logistics, and serving as liaison with internal and external vendors.

• Will assist with vendor contract setups and extensions

• Coordinate visa related documentation with Department Human Resources for any lab personnel

• May assisting in drafting and/or generate routine communications; coordinate production (formatting, copying, etc.) and dissemination of documents, such as presentations, course handouts, grant proposals, conference and seminar materials, complex reports, and displays.

• May assist with planning and scheduling calendar(s) based on consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.

• Process and monitor routine financial transactions, which may include researching and resolving discrepancies.

• Maintain office supplies and equipment; obtain vendor quotations, as needed. Coordinate office moves (if any).

• May serve as the point of contact for general maintenance, health and safety, and other facility concerns within the unit(s); report any incidents or potential safety problems to appropriate representatives.

• May guide and train student and/or contingent workers including scheduling, assigning, and prioritizing workloads, setting appropriate deadlines, and reviewing work for quality and timeliness.

• Will assist with on-boarding new lab members

Stanford University provides pay ranges representing its good faith estimate of what the University reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location, and external market pay for comparable jobs. The pay range for this position working in the California Bay area is $46,100 -$89,900.

• - Other duties may also be assigned