The University of Saint Mary is a Roman Catholic, liberal arts university located in Leavenworth, Kansas, just 25 minutes away from Kansas City. For over 90 years, the University of Saint Mary has helped students find their way to meaningful lives and careers through an education that blends the liberal arts and a focus on critical thinking with the development of key professional skills. USM serves about 1,400 students at its main campus in Leavenworth, its satellite location in Overland Park, as well as online.

POSITION SUMMARY:

Acts as the primary administrative support for the Nursing Department; is the first contact for visitors, students, staff, faculty and telephone callers to the department.

ESSENTIAL FUNCTIONS:

• Assist Chair/Directors and program coordinator in the preparation of the department’s annual reports, accreditation, and other surveys and update accordingly.
• Responsible for data entry (pertaining to clinical requirements of students and faculty) into department and/or electronic databases promptly and accurately.
• Provide administrative assistance to Department Chair, including but not limited to: letters, scheduling appointments, travel arrangements, mileage requests, time sheets, annual updates to Student Handbook and Faculty Handbook, license verifications, and other faculty documentation.
• Maintain department budget, print bi-weekly reports as needed, complete all required documentation and communicate with the director as budget issues arise.
• Greets students, faculty and visitors to the department in a professional manner.
• Answer incoming phone calls and handle incoming and outgoing faxes.
• Schedule appointments and maintain Microsoft Outlook calendar for department chair.
• Provide administrative support for faculty. This includes formatting course syllabi and exams.
• Photocopying as requested by faculty, program coordinator and department chair/director.
• Manage department files and electronic documents with a high level of confidentiality.
• Arrange and facilitate multiple department events that may occur outside of the typical workday (evenings/weekends).
• Process daily mail and facilitate work orders for maintenance needs within department.
• Helps maintain and provide support for office equipment, computers and AV equipment.
• Order and inventory all departmental supplies.
• Promptly communicate issues requiring a higher degree of expertise to the program coordinators and/or director of program.
• Ability to maintain a high level of confidentiality, accuracy and integrity.
• Performs additional job related duties as assigned.

REQUIREMENTS:

• High School diploma and two years of experience.
• Some college preferred.
• Demonstrated proficiency with MS Word and Excel. Previous database experience preferred.
• Ability to plan, organize, prioritize, meet deadlines and manage multiple projects/tasks in a fast paced environment.
• Excellent customer service and positive interpersonal skills.
• Knowledge of medical terminology preferred.
• Must be able to work independently and collaboratively.
• Must be willing to be responsible and accountable for the quality of work.

TO APPLY:
Submit a cover letter, resume and contact information for at least three current professional references.

Saint Mary is an Equal Opportunity Employer.