The Company

Founded in 1925, Rudin Management Company (“Rudin”) is a multigenerational, family-owned company that develops, owns, and manages a portfolio of sustainable, diversified, best in class real estate assets and investments that create value for the communities where they exist.

Led by the third and fourth generations of the Rudin family, Rudin controls one of the largest privately owned real estate portfolios in New York City overseeing daily operations of 33 properties, including 16 commercial office buildings totaling 10.5 million square feet and 17 multifamily properties containing 4.7 million square feet. The company maintains a long-term approach to developing, managing, and maintaining timeless developments within the city of New York and is committed to reinvesting in and enhancing its properties.

Rudin prides itself on a high level of customer service to its tenants and residents, a corporate culture respectful and supportive of its employees, a commitment to Diversity, Equity, Inclusion and Access, and its sterling reputation as a corporate citizen within the City. The Rudin family has a long tradition of service and philanthropy in New York City.

For more information on Rudin and its portfolio, visit www.rudin.com.

The Position

We are a fast-moving, collaborative team whose goal is to provide a positive experience and peace of mind to our employees by addressing all technical service issues and requests. This position demands a supercharged all-in-one-doer, administrator, operator and hyper-organized individual.

Responsibilities:

• Provide administrative support to the Head of Information Technology and members of IT team
• Complex calendar management with internal and external stakeholders
• Liaise with vendors for various company services and procurement
• Monitor service contracts and renewal agreements/terms
• Creating work orders and purchase orders on Yardi for submitted quotes.
• Preparing technology service-related bills (one time and reoccurring) for processing, inputting order completion into our financial platform
• Following up with finance teams with unpaid invoices
• Reaching out to service providers re: invoice discrepancies
• Calling in for service changes and submitting repairs for outages.
• Provide phone coverage and assignment of tickets to help-desk staff where necessary
• Manage all day-to-day office matters

Requirements:

• Minimum of 3+ combined years office management and administrative support
• Demonstrate outstanding customer service skills
• Strong communication, both verbal and written
• Incredibly detail-oriented
• Self-starter: can take even the smallest project and run with it to the successful completion
• Ability to stay on top of new tools and technologies with an interest and passion to constantly learn
• Will exercise discretion (confidentiality) and independent judgment in the representation of the company
• Strong proofreading skills
• Ability to handle difficult situations professionally and with courtesy

Preference will be given to candidates with experience with:

• Bachelor’s degree in Information Technology, Computer Science, or a related field
• Financial or Technology services industry experience
• Advanced software skills MS Office suite (Excel, Word, Teams, Forms, Outlook)
• Confidence in decision making, you are organized with the ability to multitask and prioritize and re-prioritize as things come in
• Proven analytical, troubleshooting, and problem-solving abilities.
• Ability to effectively prioritize and multi-task in a fast-paced environment
• Team player

Total Compensation:

• The base salary range* for this position is $55,000.00 to $65,000.00 per year
• This position is eligible for a discretionary bonus
• We also offer excellent Benefits and Perks to our employees, including: Full company paid health and dental, 401k, pension, housing and parking discounts, and wellness programs

All offered benefits are subject to the terms/conditions of the benefits plans.

*Salary may vary based on work experience, market conditions, and qualifications/training.

Rudin is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Rudin makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Work Location: One location

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