Administrative Assistant - Ellis/Navarro County Area Office Job at Texas Department of Transportation
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The Dallas District is looking for an Administrative Assistant to support the Ellis/Navarro County Area Office. We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. In this role, candidates will support the team members by providing professional assistance to employees and visitors, handling office tasks, inventorying supplies, and managing filing systems. Successful candidates will be those who are responsive, attentive, comfortable communicating with all Department employees, and able using computers and software to complete tasks.
This position is for an Administrative Assistant I or II. The Texas Department of Transportation reserves the sole right in determining the level of position based on the applicant's work experience, education, skill level and all other appropriate factors, and based on business need.
At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:
- Low Turnover
- Retirement Pension
- Alternative Work Schedules
- Paid Leave/Holidays
- Health Premiums paid at 100% for full-time employees
- On the Job Training
- Tuition Assistance Program
- Comprehensive Wellness Program/Wellness Leave Incentives
- Career Development Programs/Opportunities for advancement
For a complete list of our total compensation package please visit our website at: Total Compensation Package
To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)
Administrative Assistant I: Performs administrative office support-related work for the Ellis/Navarro County Area Office staff and the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.
Administrative Assistant II: Performs administrative office support-related work for the Ellis/Navarro County Area Office staff, the general public, and one or more projects or specialized programs. Work requires contact with middle and high-level managers and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence
Essential Duties:
Administrative Assistant I and II:
- Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistanta
- Prepares and distributes correspondence.
- Receives, sorts, opens, evaluates content, and distributes mail.
- Maintains calendars for department personnel to include scheduling meetings, coordinating and making appointments, and travel arrangements.
- Delivers and picks up confidential or time sensitive mail/correspondence.
- Performs other job responsibilities as assigned.
Additional duties for an Administrative Assistant II include:
- Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.
Minimum Qualifications:
Education: High School Grad or Equivalent in general high school studies.
Licenses and Certifications:
Valid driver’s license. This position requires driving a state vehicle.
Competencies:
Administrative Assistant I and II:
Knowledge of:
- Applicable computer systems and applications
- Maintaining effective working relationships with others
- Preparing and maintaining confidential and sensitive records, files and reports
- Maintaining a safe working environment
Ability to:
- Communicate effectively
- Follow verbal and written instructions
- Protect sensitive and confidential information
Additional competencies for an Administrative Assistant II include:
Skill in:
- Coordinating and scheduling activities/resources
Ability to:
- Maintain composure when handling problems, stressful situations, continuous-change or unexpected developments
Physical Requirements and Working Conditions:
- Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
- Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
- Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading
Conditions of Employment:
Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)
TxDOT is committed to hiring veterans. To assist in determining whether your military experience may pertain to the minimum requirements for this position, Military Occupational Specialty (MOS) codes from each branch of the U.S. Armed Forces have been assigned to each state classification code/title where applicable. The MOS codes are grouped by occupational category.
To view the MOS codes please click on link below and click on the appropriate occupational category.
https://hr.sao.texas.gov/CompensationSystem/JobDescriptions
The Texas Department of Transportation is an Equal Opportunity/Affirmative Action Employer, and does not tolerate discrimination in the workplace. We are committed to a diverse and inclusive workplace. All employment is decided on the basis of qualifications, merit and business need.
If requested, reasonable accommodations will be made for persons with disabilities for any part of the employment process in accordance with the Americans with Disabilities Action of 1990.
Please click this link to read the information for applicants: Additional Applicant Information
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