BRECKSVILLE-BROADVIEW HEIGHTS CITY SCHOOL DISTRICT VACANCY POSTING

CLASSIFICATION VACANCY: Administrative Assistant of Classified Staff

LENGTH OF WORK YEAR: 260 days
SCHEDULE: Monday - Friday/8 hours per day

Title: CENTRAL OFFICE ADMINISTRATIVE ASSISTANT JD-File 203

Reports to: Assigned administrator/supervisor

Job Objective: Provides office administration and secretarial services to one or more district administrators.

Minimum Qualifications:

• High school diploma or GED. A business administration certificate is desirable.
• Administrative-level secretarial work experience. Ability to implement office administration principles (i.e., organization, procedures, etc.). Data management skills (e.g., software navigation, file organization, tracking/analysis, communication, etc.).
• Versatile writing and editing skills.
• Embraces high-performance standards (e.g., engagement, proficiency, resilience, etc.).
• Maintains a record free of criminal violations that prohibit public school employment.

Preferred Attributes: Active listening, creative problem solving, and good time management skills.

Physical Demand

Level1: Sedentary strength (seldom lifting/carrying more than 11 lbs.). Duties require communicating verbally, far/near visual acuity, fine/gross manipulation, reaching at or below shoulder height, standing, and using a traditional keyboard.

1 Based on U.S. Department of Labor documentation of physical demand characteristics.

Note: Legally acceptable alternative qualifications, additional assignment-specific skills, and other physical demands deemed appropriate by the board may be delineated at the time of appointment.

Essential Functions:

1. Directs and delivers effective office services. Cultivates a supportive work environment that advances professionalism and a shared commitment to organizational outcomes.

• Identifies work priorities to focus on tasks that require immediate attention.
• Identifies clear roles and expectations for personnel and volunteers assigned to the office.
• Monitors office productivity. Identifies opportunities to enhance operational efficacy.
• Assists office visitors. Answers routine questions or directs inquiries to appropriate staff.
• Answers/directs telephone calls. Prepares detailed messages when employees are not available.
• Sorts and distributes mail. Prepares photocopies. Collates printed materials.
• Schedules appointments. Organizes materials for meetings. Transcribes minutes as requested.
• Provides backup support for other departments. Assists with special projects as directed.
• Assists with the office inventory control system to ensure dependable supply levels.
• Prepares purchase requisitions. Maintains procurement records. Receives deliveries. Reconciles invoices. Monitors vendor performance (e.g., customer service, product quality, reliability, etc.).
• Maintains effective document and records management systems. Prepares timely files. Monitors reporting deadlines. Complies with district records retention and disposal policies.
• Performs database research and quantitative analyses for administrative reports.

2. Diligently attends to job details. Pursues quality results. Performs all aspects of the job.

• Maintains respectful relationships with co-workers and supports a cohesive team effort.
• Wears work attire appropriate for the position.
• Respects privacy. Ensures the veracity and security of confidential information.
• Sustains an acceptable attendance record. Consistently complies with established work schedules.

3. Maintains open/effective communications. Serves as a reliable information resource.

• Encourages relationships that enhance public support for the district.
• Helps the community understand district policy objectives and administrative procedures.
• Supports equality, diversity, and inclusion. Uses tact and diplomacy to resolve differences fairly.

4. Pursues opportunities to enhance job knowledge and skill proficiency.

• Keeps current with standards and practices associated with work duties.
• Updates skills as needed to use task-appropriate technology effectively.

5. Keeps current with emergency preparedness and response procedures.

• Complies with health and safety protocols to mitigate workplace risks.
• Protects district property. Takes precautions to prevent the loss of equipment and supplies.
• Takes action to address harassment or aggressive behavior. Complies with all legal statutes when dealing with discrimination, inappropriate behavior, or suspected child abuse/neglect.

6. Performs other specific job-related duties as directed.

• Helps implement district strategies to advance organizational goals.

Performance Evaluation:

Employee performance is evaluated according to applicable law, board policies, contractual agreements, and district administrative procedures.

Working Conditions:

The district offers equal employment opportunity without regard to age, color, disability, genetic information, military status, national origin, race, religion, sex (including gender identity, pregnancy, and sexual orientation), or any other legally protected category.

The district maintains a drug and alcohol-free work environment to prevent the adverse impact of substance abuse on employee performance and, to protect the rights of co-workers and the public.

Safety is essential to job performance. All employees are required to comply with workplace health/safety regulations and district policies when duties entail any of the following situations:

Encounters with aggressive, angry, rude, or unpleasant individuals.

Exposure to air-borne particulates, chemicals, combustible materials, electrical hazards, loud noises, moving mechanical parts, odors, slippery/uneven surfaces, etc.

Exposure to blood-borne pathogens or contagious diseases.

Exposure to severe weather conditions or temperature extremes.

Movements that require balancing, bending, climbing, crouching, kneeling, or reaching.

Operating or riding in a vehicle. Working in or near vehicular traffic.

Performing tasks that require complex sequencing, dexterity, strength, stamina, etc.

Traveling to meetings and work assignments.

Working at heights, in confined spaces, or under diminished/variable lighting.

This job description document does not establish a contract or alter board-authorized employment agreements. Employee benefits, classifications, contract durations, skill sets, wage rates, and work schedules may vary by assignment. This summary document describes typical job functions and does not represent an exhaustive list of all possible work responsibilities.

Employee duties may change in response to collective bargaining agreements, funding variables, modified operating procedures, program/service adjustments, regulatory compliance, technological innovations, and unforeseen events.

© 2022 All Rights Reserved

Those interested must apply online at www.bbhcsd.org. Once at our district’s website, click on “Departments,” then “Human Resources,” and “View Open Positions.” Locate this job posting and click on “Apply.” The posting will remain open until the position is filled. For additional information, please contact Sherry Lanza at 440-740-4011 or lanzas@bbhcsd.org.

Important Note: If you already have your online application submitted in the system, you need only to go back in and designate your interest for this specific position.

Pre-employment drug screening is required.

The Brecksville-Broadview Heights Board of Education is an equal opportunity employer and does not discriminate based on sex, race, religion, age, handicap, disability, or national origin in employment and educational programs and activities operates.