In a world of disruption and increasingly complex business challenges, our professionals bring truth into focus with the Kroll Lens. Our sharp analytical skills, paired with the latest technology, allow us to give our clients clarity—not just answers—in all areas of business. We embrace diverse backgrounds and global perspectives, and we cultivate diversity by respecting, including, and valuing one another. As part of One team, One Kroll, you’ll contribute to a supportive and collaborative work environment that empowers you to excel.

At Kroll, your work will help deliver clarity to our clients’ most complex governance, risk, and transparency challenges. Apply now to join One team, One Kroll.

About the Role:

We are looking for a professional, capable and motivated Administrative Assistant to provide proactive support. We are looking for someone who enjoys being busy, has plenty of initiative, is confident, high energy and can 'hit the ground running.'

RESPONSIBILITIES:

• Travel Bookings (coordinating with Reed & Mackay) for Managing Directors (MDs)
• Travel Visas for MDs
• Printing/Binding (coordinating with facilities team for support where needed) for MDs
• Scheduling diaries for internal and external training sessions where needed
• Scheduling times with clients/lawyers for lunches or dinners with MDs
• Formatting proposals and other documents that MDs have drafted – checking formatting, aligning tables, etc.
• PDF-ing proposals and adding CVs for MDs
• Organizing lunches, breakfasts and dinners for MDs
• Assisting with planning and organizing of client and company events in coordination with the relevant team members (marketing, AA support for other teams)
• Calendar Management for MDs and senior team members
• Secretarial and AA support as needed
• Manage and prioritize information flow, i.e. calls, contacts, emails, post
• Liaise with reception to ensure meeting rooms are booked accordingly for the project team
• Administrative Queries
• Assistance with new joiner onboarding in coordination with the relevant teams (technology, HC and recruitment)
• Assisting with IT/technology issues for MDs – calendar management with timeslots and issues on an ad-hoc basis
• Client Onboarding: Conflict Checks and KYC processes
• Resourcing: assisting with project resourcing
• Expenses (taking lead on managing and assisting with expenses)

REQUIREMENTS:

• Previous experience of working with senior management and taking responsibility of projects
• Advanced skills in Word, Excel and PowerPoint
• Visio skills would be plus
• Highly organized with the ability to manage time and projects effectively and a high ability to multi-task
• High level of interpersonal skills
• Experience in similar field
• Ability to communicate effectively
• Fast thinking, proactive and confident working unsupervised using own initiative
• Strong attention to detail and high levels of integrity
• Excellent verbal and written communication skills
• Proven organizational skills with the ability to prioritize heavy workloads and remain calm under pressure

In order to be considered for a position, you must formally apply via careers.kroll.com.

Kroll is committed to creating an inclusive work environment. We are proud to be an equal opportunity employer and will consider all qualified applicants regardless of gender, gender identity, race, religion, color, nationality, ethnic origin, sexual orientation, marital status, veteran status, age or disability.

#LI-LWB