Administrative Assistant Job at John V Lindsay Wildcat Academy Charter School
John V Lindsay Wildcat Academy Charter School New York, NY 10004
John V. Lindsay Wildcat Academy Charter School (Wildcat) is a transfer high school, serving the needs of disenfranchised youth who have either dropped out of school or who are at risk of dropping out of school. Wildcat is a highly collaborative environment where teachers and staff work together to create an atmosphere in which students can flourish. Wildcat seeks a part-time Administrative Assistant to provide administrative support to the CFOO and handle the procurement process.
Qualifications:
- Associates degree in business administrative.
- 2 years of administrative and purchasing experience.
- Ability to multi-task, prioritize, and manage time effectively.
- Excellent interpersonal and organizational skills.
- Strong analytical skills and ability to resolve problems efficiently.
- Strong attention to detail and follow-through a must.
- Proficient in Microsoft Office and Google Workspace applications.
Responsibilities:
- Perform administrative and procurement tasks for the CFOO.
- Complete operational requirements by filing, copying, scanning, and scheduling meetings.
- Expedite typing of meeting agenda and meeting minutes.
- Review and process student timesheets for payment including data entry.
- Identify and source cost effective deals and suppliers.
- Track inventory and restock supplies.
- Maintain records of all transactions, purchase quotes and orders.
- Employ effective negotiation tactics to procure supplies, goods, and services in compliance with established Fiscal Policies and Procedures.
- Resolve shipment issues and/or defective items with suppliers.
- Obtain and maintain certificates of insurance, consultant and subcontractor agreements and form W-9 on payees.
- Conduct semi-annual physical inventory of school assets at both locations.
- Perform additional tasks as requested.
Job Type: Part-time
Pay: $18.00 - $22.00 per hour
Schedule:
- Monday to Friday
COVID-19 considerations:
JVL Wildcat adheres to COVID-19 health and safety measures in accordance with NYC DOE and NYC DOH guidance.
Education:
- Associate (Required)
Experience:
- purchasing: 2 years (Required)
Work Location: In person
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