Administrative Assistant Job at Grand Isle Supervisory Union
Summary/Objective: Supports the directors of curriculum and student support services. Performs a variety of other tasks and secretarial duties to enhance the smooth and efficient operation of the office. Functions as a liaison between the Supervisory Union and greater school community.Essential Functions: Performs a variety of basic and specialized secretarial and clerical functions, and key administrative support functions for the Director of Student Support Services.Answers the incoming calls as needed; greets and assists callers and visitors; schedules appointments; returns phone calls as requested, etc.Designs, implements, and maintains department filing, record keeping and reporting systems, including computer applications for special education purposes.Develops, updates, maintains and distributes various written documents related to special education, such as letters, agenda, and memos.Organizes and coordinates various educational activities/events: schedules appointments, organizes and coordinates facilities and meeting arrangements, makes and coordinates travel arrangements and advertising for Directors as needed.Keeps current with GISU policies and procedures related to CFP Grant and other relevant CFP regulations and legislation, and helps to communicate and enforce compliance with such.Attends and participates in various meetings and training sessions related to special education.Opens and properly distributes mail daily; monitors items that are time sensitive or require immediate attention.Photocopies, collates, labels, and distributes written materials as requested.Orders supplies for departmentsTypes, proofs, and edits correspondences, reports and other materials upon request; regularly drafts routine correspondence for signature.Troubleshoot routine special education problems when Directors are not available.Serves as a liaison with faculty, staff, parents, independent contractors, and/or other key internal and/or external constituency; presents information on assigned programs; explains, interprets and enforces standard policies and procedures; processes special requests; referring to Directors.Tracks and maintains files for IEP, 504 and middle and high school students.Coordinates informational needs; requests and compiles information; processes data to develop the Service Plan; confers with Director of Student Support Services to complete Plan; submits the Plan.Troubleshoots technical questions from educators, referring to directors as necessary.Performs and reports Child Count to the Agency of Education.Reviews and critiques paperwork for errors.Manages student transportation for special education services. Troubleshoot problems regarding students scheduling, etc.Set up and assist with the coordination of Professional Development training for educators and instructional assistants.Tracks special education tuition students for high school and Tech centers.Tracks, troubleshoots and arranges technology needs with Director of Information and Technology for special educators (i.e.
purchasing computers, printers, and software programs).Schedule Time Studies twice per year for special education staff and reviews the Time Studies and takes information from the Time Studies and puts the information on the Agency of Education Spreadsheet. Reviews all information with Director of Student Support Services.Sets up and assists with the coordination of Summer School Program for students receiving extended school year services per IEPs under the direction of the Director of Student Support Services.Processes SEER Reports to the Agency of Education October, February, estimates May, JulyResponsibilities include outcomes for ALL students.Complies data and assists with preparation and maintenance of special education budgets for school districts and the GISU in collaboration with the Director of Student Support ServicesAssists with the development and oversight of student services related grants (IDEA-B).GENERAL OFFICE DUTIES Performs primary receptionist functions for the central office. Effectively operates the central switchboard and answers incoming calls on the main default line; greets, screens and assists callers; redirects callers as necessary; takes and delivers messages indicating date and time of call, caller's name, return phone number, and reason for call. Greets and assists visitors and guests of the central office.
Notifies appropriate staff member of visitor(s) and routes visitor to appropriate staff member if available. Re-routes/re-directs visitor if staff member is not available or takes a detailed message. Assists callers and visitors with a variety of basic and specialized questions about procedures, schedules, board meetings, substituting, job vacancies, events and the like. Provides directions to various locations, as well as directions to the school from various locations.
Distributes standard information to callers or visitors upon request including forms, brochures, copies of policies and procedures, board agendas, and other public documents/information. Maintains general knowledge and understanding of other departments within the GISU to effectively answer basic questions; to properly and efficiently direct callers and visitors; and to provide effective clerical support to other offices within the GISU. Competency: Proficient in the use of office technology including word processing, spreadsheets and databases, has strong verbal and written communication skills, and is deadline-oriented with attention to detail. Experience with finance, grants management, and special education preferred.Supervisory Responsibilities: NoneWork Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are performed in an office environment. The noise level in the work environment is usually moderate.Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer; to see and read a computer screen and printed material with or without visual aids; hear and understand speech at normal conversational levels, outdoors, and on the telephone; speak in audible tones so that others may understand clearly in normal classrooms, outdoors, and on the telephone; physical agility to lift up to 25 pounds to shoulder height and 50 pounds to waist height; and to bend, stoop, sit on the floor, climb stairs, walk and reach overhead.Position type and expected hours of work: Part-time to be completed Monday through Friday 8-4, some overtime may be required.
Typically work to be completed within the Central Office, but travel to other locations may be required.Required Education and Experience: Associates Degree, plus 3 years experiencePreferred Education and Experience: Bachelors Degree, plus 1 year experienceAdditional Eligibility Qualifications: Excellent time-management skills and ability to multi-task.Affirmative Action Plan/ Equal Employer Opportunity Statement: Grand Isle Supervisory Union is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
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purchasing computers, printers, and software programs).Schedule Time Studies twice per year for special education staff and reviews the Time Studies and takes information from the Time Studies and puts the information on the Agency of Education Spreadsheet. Reviews all information with Director of Student Support Services.Sets up and assists with the coordination of Summer School Program for students receiving extended school year services per IEPs under the direction of the Director of Student Support Services.Processes SEER Reports to the Agency of Education October, February, estimates May, JulyResponsibilities include outcomes for ALL students.Complies data and assists with preparation and maintenance of special education budgets for school districts and the GISU in collaboration with the Director of Student Support ServicesAssists with the development and oversight of student services related grants (IDEA-B).GENERAL OFFICE DUTIES Performs primary receptionist functions for the central office. Effectively operates the central switchboard and answers incoming calls on the main default line; greets, screens and assists callers; redirects callers as necessary; takes and delivers messages indicating date and time of call, caller's name, return phone number, and reason for call. Greets and assists visitors and guests of the central office.
Notifies appropriate staff member of visitor(s) and routes visitor to appropriate staff member if available. Re-routes/re-directs visitor if staff member is not available or takes a detailed message. Assists callers and visitors with a variety of basic and specialized questions about procedures, schedules, board meetings, substituting, job vacancies, events and the like. Provides directions to various locations, as well as directions to the school from various locations.
Distributes standard information to callers or visitors upon request including forms, brochures, copies of policies and procedures, board agendas, and other public documents/information. Maintains general knowledge and understanding of other departments within the GISU to effectively answer basic questions; to properly and efficiently direct callers and visitors; and to provide effective clerical support to other offices within the GISU. Competency: Proficient in the use of office technology including word processing, spreadsheets and databases, has strong verbal and written communication skills, and is deadline-oriented with attention to detail. Experience with finance, grants management, and special education preferred.Supervisory Responsibilities: NoneWork Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties are performed in an office environment. The noise level in the work environment is usually moderate.Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.Must have the ability to sit and stand for extended periods of time; exhibit manual dexterity to dial a telephone, to enter data into a computer; to see and read a computer screen and printed material with or without visual aids; hear and understand speech at normal conversational levels, outdoors, and on the telephone; speak in audible tones so that others may understand clearly in normal classrooms, outdoors, and on the telephone; physical agility to lift up to 25 pounds to shoulder height and 50 pounds to waist height; and to bend, stoop, sit on the floor, climb stairs, walk and reach overhead.Position type and expected hours of work: Part-time to be completed Monday through Friday 8-4, some overtime may be required.
Typically work to be completed within the Central Office, but travel to other locations may be required.Required Education and Experience: Associates Degree, plus 3 years experiencePreferred Education and Experience: Bachelors Degree, plus 1 year experienceAdditional Eligibility Qualifications: Excellent time-management skills and ability to multi-task.Affirmative Action Plan/ Equal Employer Opportunity Statement: Grand Isle Supervisory Union is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation.
Please Note :
apexdining.ca is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, apexdining.ca provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.