Administrative Assistant Job at Al-Huda School
Administrative Assistant - Islamic School
RE
Last Updated:
1/5/23 at 2:37 pm
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Now Hiring for the 2023-24 School Year
Al-Huda School is a private non-profit Islamic educational institution located in College Park, Md. We strive to provide quality Islamic education for preschool through 12th grade. Our mission is to develop well-rounded students inspired by Islamic principles, excellent academics, and extracurricular activities, while seeking to prepare our students to live a God centered life rooted in the teachings of the Quran and authentic sunnah of Prophet Muhammad (peace be upon him).
Job Summary
Perform a variety of administrative and clerical tasks, including providing support to the school administration, assisting in daily office needs, addressing needs of parents, students, and staff, and managing our company’s general administrative activities.
Primary responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Write and distribute email, correspondence memos, letters, faxes and forms
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors, parents and students
- Act as the point of contact for internal and external stakeholders
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
- Assist school administrator in running the school in an effective manner.
- Monitor student fee dues and attendance.
- Maintain online database systems relating to students and their academic progress.
- Organize and control inventory controls of educational material, tools and kits.
- Assist school administrators in conducting cultural events, sports and games.
- Initiate and implement safety procedures in school premises.
- Ensure compliance of school guidelines, principles, laws and rules.
Candidate Qualification:
- Must be fluent in the Microsoft Office Suite
- Have good working knowledge of accounting and accounting software
- Be able to multi-task
- Be customer-friendly
- Be able to work from 7 am - 4 pm EST
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