Grassroots Crisis Intervention Center, Inc.
Job Description

Position Title: Accounting Assistant/Admin

Supervisory Responsibilities: Support the Finance Department/Accounting/Human Resources

Reports to: Business and Finance Manager

FLSA Classification: Non-Exempt

Date: November 2022

Position Summary

Grassroots is a 24-hour Crisis Center providing 24 hotlines and walk-in counseling, Mobile Crisis Team, single point of entry for homeless services in Howard County, and shelter and support services for homeless families and individuals. Accounting assistants support the accounting department with their day-to-day functions by performing entry-level accounting duties. The primary work focus for accounting assistants is on accounts receivable and accounts payable. In addition, accounting assistants help with collections, billing, audits, and journal entries. $500 signing bonus.

Company Rewards:

$250 Hiring Bonus for full completion of Onboarding and HR trainings!

$500 Retention Bonus after completion of the Grassroots’ 90-day Probationary period and with supervisor approval that all requirements have been met!

Primary Responsibilities:

• Manage all invoices for Cold Weather Shelter (CWS), Code Blue (CB), and Crisis Motel
• Manage the Emergency Rental Assistance Program
• Maintain up to date documentation on CWS and CB tracker in Service Point and Icarol
• Update the daily incoming checks log
• Make copies for AP Check for programs folders to support invoices
• Prepare all AP Checks for mailing
• File AP Checks in filing folders for Audit
• Prepare Monthly Deposits Folders for future Audits
• Prepare all check request for Motel Folios by Programs
• Support duties related to accounts payable and accounts receivable functions
• Research and resolve discrepancies in a timely fashion
• Prepare Monthly FFA reports for approval before sending to HO CO
• Update end-the-year Box Log and prep for off-site storage
• Review Visa Support to Statement for Audit
• Help support Staff Accountant with monthly
• Compile and prepare routine program report and summaries funding balances
• Maintain confidentiality of all financial data
• Other duties as assigned

Education and Experience

• Associate's degree in Accounting, Bookkeeping, Finance, or similar field. Bachelor's degree preferred or a combination of education, training, and experience may be substituted.
• 1-3 years of relevant, hands-on accounting experience
• Proficient to advanced knowledge of Microsoft Office Applications, including Excel

Skills and Abilities

• Excellent verbal and written communication skills
• Strong attention to detail and accuracy
• Must reliable and comfortable working independently
• Ability to work independently on assigned duties
• Demonstrates an ability to manage a variety of priorities while meeting deadlines
• Copy
• Email

Work Conditions

• On site position
• Flexible work schedule is required.
• Overnight travel is not required.

Job Type: Full-time

Pay: $20.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Signing bonus

Ability to commute/relocate:

• Columbia, MD 21044: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 1 year (Required)
• Non-profit accounting: 1 year (Preferred)

Work Location: One location

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