Please attach your resume

KEY ACCOUNTABILITIES:

• Maintain daily calendars of executives including the organization of meetings, video conferences and teleconferences (IDL).
• Make travel arrangements for Directors, VPs and related staff members as required.
• Answer, screen and direct customer and incoming business telephone calls.
• Provide support and assistance with expense reports and reimbursement for executives and department management as needed.
• Consolidate travel expenses, seminar requests, training/ education reimbursements and vacation requests and send to executive for approval.
• Act as a department liaison for department and work with division staff to coordinate solutions for issues or complaints across the business.
• Escalate problems or roadblocks to management to get resolution and direction as needed.
• Assist with a variety of business and employee reports for management. This includes collecting information from the departments supported and consolidating numbers to redistribute to the management team.
• Coordinate expenses with the accounting service center and answer any questions that they have on how to code certain expenses and to which department cost center.
• Assist with meetings including the printing, collating, and distribution of binders and highly confidential materials to executives and staff.
• And any other duties assigned.

KNOWLEDGE AND EXPERIENCE:

Education Level: AA Degree preferred.

H.S. Diploma or G.E.D. required.

Experience Level:

2-4+ years’ experience providing high level secretarial and administrative support in a senior executive environment.

Skills and Experiences:

• Able to perform all work efficiently and under pressure.
• Must possess strong inter-personal skills that includes customer service and employee relations.
• Ability to work independently with minimal direction, high degree of dependability.
• Ability to prioritize work assignments and be detail-oriented and flexible in a rapid-paced corporate environment.
• Self-starter with the ability to perform work at stringent levels of efficiency and under pressure.
• Must have solid MS Office skills including Word, Excel, PowerPoint, and Outlook.
• Effectively communicates to all levels of the organization using diplomacy skills.
• Self-motivated, assumes personal accountability for results and performance.
• Autonomously meets goals and deadlines.
• Demonstrated track record as proactive trusted advisor/thought leader in an organization, particularly around strategic issues to drive results.
• Balances the needs of multiple stakeholders while maintaining strong executive level partnerships.
• Demonstrates the highest levels of ethics and policy compliance at all levels.

TRAVEL REQUIREMENTS: none

PHYSICAL ENVIRONMENT:

• Sits for extended periods of time.
• Bending, stooping, and twisting required periodically.
• Uses calculators, keyboards, telephone, and other office equipment in the course of normal workday.
• Workday is fast paced.

Disclaimer:

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job classification. They are not intended to be construed as an exhaustive list of all responsibilities and skills required of personnel so classified.

An Equal Opportunity Employer