A Staff Assistant position in Pasadena, CA recently opened up to support JPL/NASA. In this role you will be providing office support to multiple technical groups within the Guidance and Control Section. To be considered for this role, you must be very detail-oriented, highly organized, and be able to work independently and within teams. You must also be a US Citizen or Permanent Resident.

Location: Pasadena, CA 91109
Position: Staff Assistant II
Pay Rate: $40.86/hr+ DOE
Duration: 12 months

Flexible work schedule: 9/80

We do offer PTO, holidays, 401k, medical, dental, and vision

Responsibilities:

The Staff Assistant II position is an outstanding opportunity to be part of JPL's Autonomous Systems Division. Our division is responsible for technology, advanced concepts, design, development, delivery, integration & test, verification & validation, operation of hardware, flight software, power systems, robotic systems, and Guidance & Control of a multitude of JPL products. This position will be part of the Guidance and Control Section Business team and will report to the Business Administration Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES Include the following. Other duties may be assigned:

• Providing office support to multiple technical groups within the Guidance and Control Section
• Demonstrate proven customer service orientation, phenomenal organization skills, and flexibility in the performance of the job
• Prioritizing work and completing assignments accurately and in a timely manner
• Taking charge of foreign and domestic travel, generating travel reports, affiliate badge requests for domestic and foreign visitors, iProcurement
• Submitting paper timecards, updating WAMs and UCS accounts
• Coordinating on-boarding/off-boarding, new hire preparations and office moves
• Coordinating meetings via Outlook, maintaining conference room schedules, assisting with the preparation of presentations, graphics, and website inputs, including proofreading and editing
• Coordinate JPL new hire preparations including new employee checklist and initial technical training setup
• Plan section events and coordinate day-of logistics
• Regularly supporting multiple and multifaceted ad hoc assignments.
• Providing backup support to the Section and other groups as needed

• Must be very detail-oriented, highly organized, and be able to work independently and within teams
• Solid understanding of general job aspects specifically within office support roles
• Detailed understanding of office procedures and office automation applications: Microsoft Suite, Power Point, Adobe Acrobat, Outlook and applies knowledge and skills in this area
• Demonstrated ability to work effectively on multiple tasks while meeting commitments with high-quality results and output
• Familiar with MS Project, Access, SharePoint, Photoshop, Publisher
• Basic Database knowledge
• Ability to identify, learn, and apply new processes to improve office operations.
• Willingness to learn new technologies and tools to enhance and/or improve office processes.
• Motivated self-starter who takes the initiative to perform activities and resolve unusual or nonstandard problems.
• Demonstrated ability in successfully handling discreet information
• Must have excellent written and oral communication skills
• Ability to interact effectively with all levels of personnel and provide excellent customer service
• Demonstrated success in the administrative support profession with the ability to maintain patience and composure in a dynamic work environment that includes interruptions and changing priorities.

Desired Skills:

• Knowledge of JPL/ESD policies, procedures, and practices
• Experience with JPL international/domestic travel processes and requirements
• Subject Matter Expert (SME) in timekeeping, travel, and calendaring
• General understanding of JPL facilities, safety, and property policies and procedures
• Experience using JPL-based tools such as Concur, Service Order Modules, Requisitions, P-card, WAMs, Property Manager Gateway Administrator, and JPL-ID

At a minimum, a 7-year background check, education verification, employment verification, and drug screen will be conducted upon hire. Your suitability for employment is contingent upon successfully passing these required pre-employment screenings.

About our client:

Our client is a research and development lab federally funded by NASA and managed by Caltech. Manages many of NASA's robotic missions exploring Earth, the solar system, and our universe.

This particular client is requiring that all new hires show proof of vaccination. However, accommodations may be made for those with disabilities or religious reasons who cannot obtain a vaccine.

About APR:

Since 1980 APR Consulting, Inc. has provided professional recruiting and contingent workforce solutions to a diverse mix of clients, industries, and skill sets nationwide.

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Don't miss out on this amazing opportunity! If you feel your experience is a match for this position, please apply today and join our team. We look forward to working with you!

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