Staff Assistant, Global Initiative Job at Harvard University
Job Summary
Since 1999, Harvard Business School Global Initiative has established ten Global Research Centers and four regional offices to help faculty gain access to companies and the most interesting management opportunities globally. Anchored by a five-person team based in Boston with close to 65 staff sitting in 15 cities around the world contributing to the school’s global strategy and research. We play a critical role in the School’s efforts to build a deep understanding of and expertise in global business practice and innovation.
Position Description
The Boston-based Staff Assistant for this dynamic group will provide a broad range of high quality administrative and programmatic support to the core staff on campus as well as the team worldwide. You will often serve as the first point of contact to a diverse constituent base including faculty, staff, alumni, board advisors, and other Harvard constituents, and over time will be able to answer and manage a broad range of inquiries connecting people with the appropriate resources or project owners.
Responsibilities Include:
Responsibilities Include:
- Manages complex calendars and scheduling for Boston-based leadership, as well as department visits and events. This will also include setup, materials, catering, note-taking, etc.
- Works with faculty support specialists, overseas administrators, and multiple on-campus operational departments to ensure the execution of high-quality programs, meetings, events and visits.
- Works closely with Coordinator to develop programs for bi-annual Executive Director meeting weeks.
- Manages internal and external vendor relationships.
- Maintains office systems, including supplies and inventory, correspondence and mailings, filing and record keeping, as well as department wide reporting in a number of areas.
- Pays invoices, and processes and tracks expenses and reimbursements.
- Maintains general updates to website and intranet, working closely with Assistant Director.
- Provide complex travel support for both domestic visitors and international travel.
- Works closely with Assistant Director, providing support on annual refresh cycle for Global Advisory Boards and biennial board meetings.
- Support team with other duties and projects as required.
Basic Qualifications
- High school diploma, GED, or equivalent required.
- 2+ years of related experience required
- Education beyond high school may count toward experience.
- Microsoft Office (Word, Excel, PowerPoint, and Outlook) experience is a must.
Additional Qualifications and Skills
- BA/BS strongly preferred.
- This position requires an energetic and highly responsive individual with an interest and positive attitude towards the responsibilities required of this entry-level position.
- The successful candidate will have excellent writing skills, as well as organizational, communication, and interpersonal skills with a focus on customer service.
- The individual must be both resourceful and collaborative.
- Candidates must display professionalism, confidence and poise in working with diverse constituents on campus and those visiting from abroad.
- Must have commitment to quality, excellence and be detail oriented.
- Foreign language skills and an international orientation are preferred.
Additional Information
This role is offered as a hybrid (some combination of onsite and remote) where you are required to be onsite at our Boston, MA-based campus 3 days per week. Specific days and schedules will be determined between you and your manager.
While we continue to monitor the evolving COVID-19 guidelines and restrictions, we appreciate your understanding and flexibility with our interview process. Please note that we will be conducting interviews virtually (phone and or Zoom) for selected candidates until further notice.
The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.
A cover letter is required to be considered for this opportunity.
Harvard Business School will not offer visa sponsorship for this opportunity.
Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment.
While we continue to monitor the evolving COVID-19 guidelines and restrictions, we appreciate your understanding and flexibility with our interview process. Please note that we will be conducting interviews virtually (phone and or Zoom) for selected candidates until further notice.
The University requires all Harvard community members to be fully vaccinated against COVID-19 and remain up to date with COVID-19 vaccine boosters, as detailed in Harvard’s Vaccine & Booster Requirements. Individuals may claim exemption from the vaccine requirement for medical or religious reasons. More information regarding the University’s COVID vaccination requirement, exemptions, and verification of vaccination status may be found at the University’s “COVID-19 Vaccine Information” webpage: http://www.harvard.edu/coronavirus/covid-19-vaccine-information/.
A cover letter is required to be considered for this opportunity.
Harvard Business School will not offer visa sponsorship for this opportunity.
Culture of Inclusion: The work and well-being of HBS is profoundly strengthened by the diversity of our network and our differences in background, culture, national origin, religion, sexual orientation, and life experiences. Explore more about HBS work culture here https://www.hbs.edu/employment.
Job Function
General Administration
Location
USA - MA - Boston
Job Code
403033 Staff Assistant III
Sub-Unit
-
Department
Global Initiative
Time Status
Full-time
Salary Grade
053
Union
55 - Hvd Union Cler & Tech Workers
Pre-Employment Screening
Identity
Commitment to Equity, Diversity, Inclusion, and Belonging
Harvard University views equity, diversity, inclusion, and belonging as the pathway to achieving inclusive excellence and fostering a campus culture where everyone can thrive. We strive to create a community that draws upon the widest possible pool of talent to unify excellence and diversity while fully embracing individuals from varied backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.
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