Senior Administrative Assistant, IT

Work Mode: Hybrid

Location: Kohler, WI

Opportunity

Under the direct
supervision of the VP – IT Digital Capabilities & EAO and the VP – IT, Data
& Analytics, the Sr Administrative Assistant performs administrative
functions to ensure operations flow smoothly in a fast-paced, technologically
oriented office environment.

Responsibilities include:

• Manages VP’s calendar
  and schedules/organizes/plans meetings with proper attendees and resources.
  Oversees tasks and action items to ensure commitments are met for both the VP
  and immediate staff to support expected deliverables. Monitor changing
  dynamics of a work environment to set and adjust priorities accordingly.
• Monitors,
  transmits, and distributes communications for VP as required. This will include
  composing, editing and tracking correspondence, creating presentations,
  analyses and spreadsheets, creating, maintaining and organizing a filing system
  and assisting IT associates, as required, in organizing and prioritizing large
  volumes of information including telephone calls.
• Attends key
  meetings to take notes as necessary especially to track action items and due
  dates. Assist in proactively monitoring approaching deadlines. Type
  meeting minutes for VP and staff when requested.
• Schedules and
  organizes activities and details related to travel, training, conferences and
  departmental activities for the IT team. Will also provide support
  to other IT teams as needed.
• Assists with the
  maintenance of the department financials. Includes printing monthly
  budget reports from SAP, and creating a method of recording and tracking
  departmental charges/reports that include travel, training, and communications
  expenses.
• Creates and submits
  expense reports to Corporate Accounting on behalf of the VP for any business
  expenses.
• Craft and design
  correspondence, memoranda, charts, tables, graphs, business plans, etc. Proofreads for spelling, grammar and layout changes as necessary.
  Responsible for accuracy and clarity of final copy. Performs desktop
  publishing, spreadsheet set-up/analysis, and creating/developing visual
  presentations (Excel and PowerPoint).
• Assists CIT
  associates, as required, in organizing and prioritizing large volumes of
  information and telephone calls. Either transfer the call to a qualified
  person for handling or record phone messages in a written response or e-mail
  documentation.
• Prints, scans, or
  makes copies of emails, documents, etc. when requested. Also sends or
  distributes faxes as needed. Sorts and distributes mail daily, as necessary, to
  CIT associates.
• Updates daily “out of office” personnel list for associates reporting to both
  VP and maintains vacation balances.
• Works closely with
  the CIT Confidential Secretary and other floor administrative staff to ensure
  adequate phone coverage, order office supplies, and provide a high level of
  administrative support to the CIT staff.
• Compiles monthly operational metrics.
• Coordinates
  internal and external interviews as required.

Skills/Requirements

• High
  school diploma and at least 2-3 years of secretarial/administrative experience or
  Associate Degree and secretarial/administrative experience.
  Must have good working knowledge of Windows, Word, Excel and PowerPoint.
  Knowledge of Access software would be a plus.
  
• Ability to prepare charts and graphs in appropriate software to track/analyze
  department metrics.
  
• Ability and desire to work in a team environment.
  
• Exceptional and proven customer service, along with a high degree of
  professionalism/confidentiality required.
  
• Must possess excellent business writing, editing and proofreading skills in
  addition to the ability to communicate both orally and in writing.
  Demonstrated ability to set priorities, meet deadlines, multi-task, and
  organize efficiently.

#LI-Hybrid

Why Work at Kohler Co.?

Kohler Co.'s mission is to contribute to a higher level of gracious living for those who are touched by our products and services. We understand that it takes investment in our associates’ development to make that happen. So, we offer ongoing investment in each individual’s personal development and the opportunity to collaborate with others across functions and roles at Kohler.

In addition to the investment in your development, Kohler offers a benefits package including a competitive salary, health, vision, dental, 401(k) with company matching, and more!

About Us

Beyond the competitive benefits and compensation, Kohler proudly offers a rich history, steeped in creativity and a commitment to our associates and communities. We invite you to learn more about our culture and company at www.kohlercompany.com.

It is Kohler’s policy to recruit, hire, and promote qualified personnel in all job classifications without regard to race, creed, religion, age, sex, sexual orientation, gender identity or expression, marital status, national origin, disability or status as a protected veteran. If, as an individual with a disability, you need reasonable accommodation during the recruitment process, please contact kohlerjobs@kohler.com. Kohler Co. is an equal opportunity/affirmative action employer.

We invite you to learn more about equal employment opportunity by reviewing the Federal EEO is the Law and the EEO is the Law Supplement .