Senior Administrative Assistant Job at City of Columbia, MO
City of Columbia, MO Columbia, MO
$15.45 - $17.83 an hour
Provide administrative support to assigned City department, including clerical, receptionist, customer service, and financial administration duties.
Essential Job Functions
- Act as receptionist to assigned department, answering inquiries over the phone and in-person and directing customers.
- Provide financial administrative support for the department by processing requisitions, producing regular reports, entering data and completing and updating related documents.
Perform clerical tasks such as scheduling meetings and inspections, taking minutes, and corresponding with internal and external customers.
Utilize department specific software and devices to perform assigned work.
Provide customer notifications as required.
Designated essential position in Water Distribution.
Ancillary Job Functions
- Track, receive and order supplies as well as maintain office cleanliness.
- Check and update office publications and other literature as needed to ensure accuracy and clarity.
May serve as human resources liaison for assigned department.
May provide training and guidance to less experienced employees.
Perform related duties as assigned.
Education and Experience - An equivalent combination of education, training and experience will be considered
- High school diploma or equivalent; post-secondary coursework in business administration or similar field preferred.
- Three years of clerical experience.
Must possess and maintain a valid driver’s license for positions assigned to Water Distribution.
Knowledge, Skills and Abilities which may be representative, but not all-inclusive of those commonly associated with this position
- Knowledge of Microsoft Office programs (Word, Excel, PowerPoint) and basic office equipment/machines.
- Proficient with computers and ability to use department specific software/programs.
Ability to work cooperatively with other employees and all customer contacts.
Effective oral and written communication skills.
Ability to draft department publications and correspondence.
Strong interpersonal skills in order to provide excellent customer service.
Ability to perform basic math calculations for the purpose of processing payments, reconciling statements, ordering supplies, etc.
Ability to effectively organize and prioritize work as well as concentrate on multiple tasks simultaneously.
- Ability to prepare and keep accurate records and reports.
Ability to work under general supervision and make responsible decisions.
Ability to use good judgment and think quickly and rationally in difficult or stressful situations.
Ability to work in a team environment.
Ability to obtain and maintain department specific required licenses/certifications.
Ability to work extra hours as required.
Work Environment – Environmental or atmospheric conditions commonly associated with the performance of the functions of this job
- General office conditions. Exposed to moderate noise levels.
Physical Abilities that are commonly associated with the performance of the functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions
- Able to sit for extended periods of time.
- Required to reach and hold on to items at chest level or reach above the shoulder.
Required to use close vision and be able to focus.
Regularly required to talk and hear; frequently required to sit, stand and bend at the knee and waist, and walk.
Must be able to feel attributes of objects, reach with hands/arms, stoop, kneel and climb/balance to reach files.
Must be able to have repetitive wrist, hand and/or finger movement to type and work on computer.
Must have finger dexterity and hand-eye coordination to work on computer, telephone, and related office equipment.
Must be able to lift up to 15 pounds.
Regular attendance is a necessary and essential function.
Hours/Days
Monday-Friday
8 AM- 5 PM
8 AM- 5 PM
Supervision Exercised
None.
Starting Salary
$15.45/hr -$17.83/hr; Commensurate w/Training & Experience
Pay Grade
B6
Number of Positions Available
1
Deadline to Apply
06/01/2023
Open Until Filled
No
Special Instructions to Applicants
Notice to Applicants
Individuals needing accommodation to apply may call 573.874.CITY (2489)
TTY: 711 (MO RELAY)
THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER: MALE / FEMALE
THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING
The City of Columbia participates in the federal E-Verify work authorization program
TTY: 711 (MO RELAY)
THE CITY OF COLUMBIA IS A MERIT, AFFIRMATIVE ACTION, EQUAL OPPORTUNITY EMPLOYER: MALE / FEMALE
THE CITY OF COLUMBIA REQUIRES PRE-EMPLOYMENT DRUG TESTING
The City of Columbia participates in the federal E-Verify work authorization program
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