Receptionist/Legal Secretary, full time

About this role

We are seeking a full-time receptionist/legal secretary to join our firm in New Albany, Indiana. In this role, you will be the first point of contact for our firm, interacting with a variety of clients and other professionals, as well as ensuring the organization and efficient operations of the firm. To be successful in this role you must be well organized, professional, and reliable. As the first point of contact with clients, you should represent the firms’ values of respect and integrity in all your interactions. This role will also be responsible for legal secretarial responsibilities, some bookkeeping (QuickBooks), and office administration tasks such as copying, faxing, scanning, filing, & ordering office supplies. This is a critical role to the firm and offers the right candidate an exciting and rewarding career where your positive contributions will be highly visible and recognized. This role is full-time, on-site Monday – Friday 8AM -5PM.

Responsibilities

• Greet and welcome guests when they arrive at the office
• Direct visitors to the appropriate person and office/conference room
• Answer and forward incoming phone calls and take messages
• Provide basic and accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk
• Perform other clerical receptionist duties such as filing, photocopying, and faxing
• Conducting client intake interviews
• Maintaining contact with clients on a regular basis and communicating with them regarding their case
• Draft basic legal documents and correspondence
• At the direction of the attorneys, request and organize client records and files including compiling medical and financial information
• Maintain accurate attorney and case calendars including calendaring appointments, deadlines, depositions, meetings, mediations, court hearings and other proceedings
• Track and communicate important case deadlines with Attorneys
• Communicate with insurance companies, opposing counsel, and court staff
• Prepare and file documents with the Court
• Assist attorneys with the preparation of documents for court hearings, trials, mediations
• Organize, maintain, and track client files and important deadlines

Skills

• Prior relevant work experience preferred
• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
• Proficiency with QuickBooks
• Hands-on experience with office equipment (e.g. printer, scanner)
• Professional attitude and appearance
• Demonstrate excellent communication skills with both the written and spoken word
• Ability to be resourceful and proactive when issues arise
• Possess good organizational skills
• Detail oriented and willingness to review work for accuracy
• Enjoy working independently or with a small team to achieve objectives
• Multi-tasking and time-management skills, with the ability to prioritize tasks

Compensation & Benefits

• Full time, 40 hours per week, hourly pay $15-$20/hour (flexible depending on experience)
• PTO
• Retirement plan with employer match

About the firm

Fox Law Offices is a New Albany, IN based firm with over 40 years of combined legal experience. The firm is led by the father and daughter legal team of Rick Fox and Kristi Fox, who are both licensed to practice in Indiana and Kentucky. Our primary practice areas include work comp, family, governmental, business, and personal injury. Our services include advisory and representation for all aspects of legal matters. Additionally, we provide 3rd party legal services as both registered civil and family mediators and act as a court appointed guardian ad litem.

Job Type: Full-time

Pay: $15.00 - $20.00 per hour

Benefits:

• Paid time off
• Retirement plan

Schedule:

• Monday to Friday

Ability to commute/relocate:

• New Albany, IN 47150: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Microsoft Office: 5 years (Preferred)
• legal: 2 years (Required)

Work Location: One location

Please Note :
apexdining.ca is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, apexdining.ca provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.