Robinson Construction has a need for a Project Administrative Assistant at our office in Perryville, MO to support our project management team.

Robinson Construction is a Design-Build General Contractor specializing in the completion of process-intense manufacturing facilities throughout the United States. Our clients include industrial manufacturing; food grade processing plants, chemical and processing; power and renewable energy; and mining industries, as well as federal, state, and municipal agencies.

ESSENTIAL RESPONSIBILITIES:

• Performs day-to-day office tasks and administrative support including but not limited to scheduling meetings, organizing luncheons, organizing meetings, takes meeting notes, and arranges virtual meetings.
• Assists multiple Project Managers at a time.
• Creates project correspondence, makes copies, handles mail and shipping, etc.
• Writes purchase orders, write agreements with sub-provider, and processes invoices.
• Expedites suppliers and sub-employers.
• Processes shop drawings.
• Assembles project operational and maintenance manuals.
• Maintains project documentation according to client and company guidelines.
• Performs electronic filing and/or record keeping.
• Fosters a positive relationship and effective lines of communication with client, subcontractors, site team and corporate office.
• Performs other duties as assigned in order to accomplish project efforts.

EDUCATION / EXPERIENCE:

• High School Diploma or equivalent and 3 years of administrative/clerical experience in an Engineering or Construction work environment preferred.

KNOWLEDGE / SKILLS / ABILITIES:

• Knowledgeable in Microsoft Word, Excel, and Outlook required.
• Demonstrated ability to set up and maintain project, document control or departmental filing systems and procedures. Previous experience with ProCore or similar electronic document management systems preferred.
• Professional oral and written communication skills.
• Must be proactive, use individual initiative, follow assignments through to completion, and be attentive to detail, quality control and deadlines.
• Strong interpersonal skills and proven record as a team player required.
• Ability to perform multiple tasks, and adapt to changing priorities.
• Good organizational skills.
• Ability to type accurately; ability to format properly.
• Ability to work at a computer for long hours in an office environment.
• Ability to work overtime, when needed.

Robinson Construction is an Equal Opportunity/Affirmative Action employer. We will provide equal opportunity to all applicants and prohibit any discrimination because of race, color, religion, sex, sexual orientation, gender identity, national origin, age, marital status, genetic information, disability or veteran status. Applicants are treated on the basis of their job-related qualifications, ability and performance.