Location:
Arlington, Virginia

Division:
Program Management

Status:
VA-Based Full Time

Position Number:
22:010

About International Foundation for Electoral Systems (IFES): Together we build democracies that deliver for all. Our independent expertise strengthens electoral institutions/systems and builds local capacity to deliver sustainable solutions. As the global leader in democracy promotion, we advance good governance and democratic rights by providing technical assistance; empowering the underrepresented to participate in the political process; and applying field-based research to improve the electoral cycle. We believe that trusted electoral institutions deliver credible elections, effective governing institutions are accountable to the people they serve, all people safely participate in civic and political life on an equal basis and technology, information and data positively serve elections and democracy. Since 1987, IFES has worked in over 145 countries – from developing to mature democracies.

The greatest assets of IFES are our team members. IFES offer competitive benefits and pay, as well as the opportunity to work in dynamic and collaborative environment. Every member of the IFES team is responsible for carrying out the mission of IFES and integrating IFES values into their work every day: Commitment to Excellence, Effective Communication, High Quality Decision-Making, Accountability, Teamwork and Collaboration.

We center the rights of marginalized people in the work we do and strongly encourage Black, Indigenous and other people of color; racial, ethnic and religious minorities; women; persons with disabilities; youth; people from working class backgrounds; and LGBTQ people to apply.

PRIMARY FUNCTION/PURPOSE:
IFES seeks a Program Manager to support our growing Pacific Islands portfolio of USG and DFAT supported programs. Program Managers is the first level management position at IFES providing management support to the program division. Specific duties will include development, technical, administrative and financial management support including briefings, covering when senior management is on travel and mentoring staff.

IFES COVID-19 Vaccine Requirement: In accordance with Executive Order 14042 on Ensuring Adequate COVID Safety Protocols for Federal Government Contractors, International Foundation for Electoral Systems has adopted a policy to comply with the requirements that all employees assigned to a federal contract or contract-like instrument be fully vaccinated before their start date. Therefore, all IFES positions will require proof of a full COVID-19 vaccination as a condition of employment. Please note, any submission of falsifying records or misleading information would result in a dismissal of your employment application.

Job Responsibilities: MAJOR DUTIES AND RESPONSIBILITIES:

Responsible for design, implementation, evaluation, quality control, course corrections and overall management of project portfolio.
Participate in development of division’s strategic plan. Seek out business development opportunities for the division and manage development process, including proposal writing.
Lead discussion with Monitoring and Evaluation team to design and determine indicators, monitor to ensure programs are meeting indicators and share experience with regional teams.
Monitor and evaluate project progress and performance including reviewing deliverables and make recommendations where project activities may need to be adjusted based on M&E results.
Provide guidance in design, implementation, evaluation, and overall management of project(s) including adherence to approved annual work plans and effectiveness of program activities.
Provide technical input for assigned projects in conjunction with technical specialists and program teams.
Provide substantive contribution to knowledge management and thought leadership.
Alert division management of programmatic concerns, challenges and difficulties.
Ensure contractual compliance for department managed projects, including quality and timeliness of project deliverables.
Establish, maintain, and develop relationship with peers, subordinates, funder community and consultants at large for the purpose of business development and information dissemination.
Direct staff in the timely drafting of reports and other materials and conduct final review of all projects technical and narrative reports.
Oversee budgets preparation in collaboration with C&G and approve field project expenses as appropriate.
Oversee financial oversight of projects in collaboration and partnership with Finance Team.
Oversee recruiting, interviewing, and hiring of domestic, field staff and consultants as needed, in consultation with Human Resources.
Monitor pending grant/contract actions and coordinate timely action and response.
Oversee timely procurement actions in consultation with Contracts and Grants.
Travel to field office to oversee/monitor project activities; meet and strengthen donor and other key stakeholder relationships.
Lead and/or contribute to written technical reports, briefing papers, and IFES thought pieces, both program-specific and non-program specific
Serve as team manager. Provide professional developmental opportunities for junior Program staff. Evaluate performance of Senior/Program Officers and Program Coordinators and Associates. Incorporate feedback from DC staff into evaluation of Country Directors.
Other duties as assigned.

POSITION REQUIREMENTS:
EDUCATION: Bachelor’s degree required in relevant field; Master’s degree in international relations, political science, international development preferred.

EXPERIENCE: At least 8 years’ relevant experience in international development or related field. Experience with budget management and oversight of single or multiple projects. Experience with managing teams.
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RELATED SKILLS AND KNOWLEDGE: *
Experienced with Microsoft Excel, Word and PowerPoint required. Experience in proposal development required, with experience in program management and supervisory roles. Thorough familiarity with USAID and other international donor regulations and reporting requirements preferred. Detail-oriented and organized. Ability to prioritize and meet deadlines. Strong communicator, both verbally and in writing. Collaborative, team oriented individual.
*
LANGUAGE SKILLS: *English required.
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TRAVEL: *Travel up to 15% of time.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
Standard office work environment, with occasional country office travel. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

Job Type: Full-time

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