The Program Assistant is a full-time, exempt position that provides day-to-day administrative support and coordination to ensure effective agency and program operations. This Program Assistant reports directly to the Operations Manager and collaborates with a team of stakeholders to ensure mission and program sustainability.

Duties/Responsibilities:
Program Coordination

• Provide administrative support and coordination to ensure successful operations of agency and programs, including, but not limited to, customer service and reception, file and supply organization, the opening of mail, document scanning, performing inventory, etc.
• Provide support and coordination of special projects including, but not limited to, outreach and educational events, training, presentations, communication projects, special events, awareness months, etc.
• Provide support and coordination to ensure sustainability and organization of the Board of Directors, including, but not limited to, board calendaring (both electronically and on paper), committee and event calendaring, board & committee meeting documentation, packet development, and other operational needs.
• Provide administrative support and coordination to CEO ensuring timely and effective communications with key program stakeholders, including, but not limited to, internal and external constituents, program participants, and partners.
• Provide support and coordination to ensure effective program communications, including, but not limited to, entry of

REQUIRED SKILLS/ABILITIES:

• Must support PREVAIL’s mission and be dedicated to providing safety, compassion, and respect as we educate, empower, and advocate for individuals, families and young people.
• Ability to work effectively with individuals from diverse backgrounds and cultures, and awareness of and sensitivity to the cultures represented in San Joaquin County.
• Ability to productively work both autonomously and as a team member.
• Complex Problem Solving identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to function well in a high-paced and, at times, stressful environment.
• Proficient with Microsoft Office Suite or related software.
• Ability to effectively communicate and work with key stakeholders, including but not limited to government partners, community and individual supporters, executive leadership, and Board of Directors.

EDUCATION AND EXPERIENCE:

• High School Diploma and/or two years experience;
• Fingerprint clearance is required.
• Reliable transportation, valid California Driver’s License, and proof of insurance.

PHYSICAL REQUIREMENTS:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift to 50 pounds at times.
• Must be able to ascend and descend up to three flights of stairs throughout the course of a normal workday.

POSITION SUMMARY:

Title: Program Assistant
Department: Admin
Status: Full-Time / Non-Exempt
Salary: $17.00 – $21.25

*Salary is based on education and experience.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Payroll: 1 year (Preferred)
• Customer service: 2 years (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: In person

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