Program Assistant/Accounts Payable - Inland Empire Job at U.S. VETS
Program Assistant/Accounts Payable - Inland Empire
Level: Entry
Job Location: U.S.VETS Inland Empire - March Air Reserve Base, CA
Position Type: Full Time
Education Level: 4 Year Degree
Salary Range: $21.78 - $24.70 Hourly
Travel Percentage: None
Job Shift: Day
Job Category: Admin - Clerical
Description
Looking for a rewarding position? How would you like to serve those who served? If you are looking for an opportunity to work for a great organization & make a difference, this is the job for you! Come & join our winning team! Benefits include Paid Vacation, Sick Time, Paid Holidays, Medical, Dental, Vision and Company matching 401K
Under the direction of the Operations Manager, the Program Assistant is responsible for enhancing organizational support of programs through client record retention, client program fee collection and reporting, petty cash distribution and tracking, invoice reconciliation, supply ordering, event coordination, and aiding in the overall operation of programs to best serve veterans.
Responsibilities:
- Responsible for overseeing and maintaining central databases of clients and program information and ensures compliance with grant-mandated systems
- Supports Case Management department in maintaining files, preparation for audits, and correction of any deficiencies
- Collects and tracks program rents to include providing receipts to clients, maintaining rent calculation worksheets and waivers, and providing reports to Program staff
- Collects and tracks program rents to include providing receipts to clients, maintaining rent calculation worksheets and waivers, and providing reports to Program staff Collects, reconciles, tracks, and deposits any other site cash accounts, money orders, and checks such as donations received or site store revenue
- Monitors and maintains supply inventory, coordinates purchases with approval, submits purchase orders, allocates expenses, and monitors vendor balances
- Coordinates with Program staff for requesting supportive service funds to meet client needs
- Assists with accounting functions and coordinates with Accounts Payable to ensure all deposits and expenses are submitted and posted timely
- Assists with grant applications, reports, budget tracking, and billings
- Assists in recording cash and in-kind contributions and maintaining database of contributors for mailings and solicitations to support programs
- Coordinates shipping and post office mailings and tracks receipt of products and donations
- Plans annual and other periodic events for donors, partners, clients, and staff
- Assists with program-specific activities as needed such as client screenings, assessment for eligibility, intake documentation, and orientation
- Assists with human resources activities to include posting positions, pre-screening candidates, scheduling interviews, coordinating orientation and training, and tracking evaluation and eligibility dates
- Assists supervisors with coordinating staff training and ensuring proper payroll allocations
- Assists with maintaining Operations Manual and regular review and update of program and organization policies
- Provides direct and confidential support to management, staff members, and interns
- Other duties as assigned
Qualifications
- Bachelors degree in Social Services, Accounting, Non-Profit Management, or related field preferred
- One year of experience in social services or related field required. Employment at U.S. VETS for at least three months may substitute for one year of experience
- Strong computer skills and proficiency in Microsoft Office; applicants may be subject to computer skills testing
- Highly organized with attention to detail
- Able to work independently & responsibly
- Excellent communication skills, both oral and written
- Knowledge of veteran issues, homelessness, and local services a plus
- Enthusiasm, Positive Attitude, Team Player, Flexibility, & Creativity
- Ability to listen, take direction, and make sound decisions
- Ability to organize and implement both short-term and long-term projects and programs
To apply, visit https://www.paycomonline.net/v4/ats/web.php/jobs/ViewJobDetails?job=47214&clientkey=AC964D99781EE6B7BAD7D79276AA0397
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