GENERAL PURPOSE OF POSITION

The Procurement Agent is responsible for procurement and purchasing activities of OHA. The position works closely with the Procurement Manager and Corporate Counsel to ensure compliance with the Public Procurement Code. Other responsibilities include maintaining records in the administration of procurement activities, and performing recordkeeping, reviews and reconciliations in accordance with prescribed State and OHA policies and procedures.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES

1. Purchasing and Procurement

a. Manages the inventory, procurement and allocation of office supplies for the agency including preparation of purchase requisitions and purchase orders.

b. Assists with coordination of OHA purchasing operations and activities.

c. Selects and monitors all supplies to ensure delivery, quality and technical requirements are achieved.

d. Actively searches for improved supplies, techniques and materials at competitive costs.

e. Ensures material shortages are minimized and when they do occur are resolved promptly.

f. Ensures purchasing is conducted in compliance with the Public Procurement Code.

g. Advises vendors on OHA’s purchasing procedures.

2. Administrative Support

a. Performs mailing duties, including routine postage meter recharging.

b. Performs delivery services.

3. Fully supports in action, language, behavior and performance the priorities, decisions, and directives of the Procurement Manager, Controller, Chief Financial Officer, Chief Operating Officer and/or the Chief Executive Officer.

4. Regular attendance on a daily basis is required for this position.

OTHER DUTIES/RESPONSIBILITIES

Performs other duties as assigned by the Procurement Manager, Controller, Chief Financial Officer, Chief Operating Officer and/or the Chief Executive Officer.

MINIMUM QUALIFICATIONS

Education, Training and/or Experience

1. Graduation from high school.

2. Two (2) years of progressive work experience in purchasing and procurement which involved working with users and vendors to identify, clarify and specify requirements for purchasing products, materials, equipment or services. Experience with governmental procurement practices is preferred.

Quality of Experience: Possession of the required numbers of years of experience will not in itself be accepted as proof of qualification for a position. The applicant’s overall experience must have been of such scope and level of responsibility as to conclusively demonstrate that he/she has the ability to perform the duties of the position for which he/she is being considered.

Knowledge, Skills and Abilities

1. Must have working knowledge of:

• Public Procurement Code, types of purchasing specifications with varying purchasing requirements and a various bid evaluation methods

• Centralized purchasing methods, techniques and practices

• General business environment and structure Multiple communication techniques and the ability to communicate at all levels

• Process improvement methodologies

2. Must have demonstrated skills or ability to:

• Plan, organize, supervise and coordinate day-to-day purchasing activities

• Review and control purchasing transactions and records

• Interpret, apply and explain laws, rules, regulations and statutes governing governmental purchasing

• Review contracts, specifications and purchasing agreements for propriety

• Express ideas logically

• Analyze systems, processes and practices and develop solutions for unusual problems

• Recommend operational improvements; present facts clearly both orally and in writing

• Deal tactfully and effectively and establish and maintain working relationships with other employees, external agencies and their representatives, and with the general public

• Function effectively in a team environment

• Use of Excel, Word, SharePoint, Oracle (or equivalent)

• 10-key by touch
• One location
• Work Remotely

• Temporarily due to COVID-19

How To Apply

To apply for this position, visit our company jobs website at www.oha.org/jobs. Download, complete and submit the fillable OHA application form along with a resume and cover letter via email

Or via mail to:

OFFICE OF HAWAIIAN AFFAIRS
560 N. Nimitz Highway, Suite 200
Honolulu, Hawai‘i 96817
Attention: Human Resources

Office of Hawaiian Affairs (OHA) employees must be permanent Hawaii residents. Out-of-state applicants who are offered employment with OHA will need to relocate to Hawaii and establish permanent residency.

An Equal Opportunity Employer

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Flexible schedule
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift

Work Location: One location

Please Note :
apexdining.ca is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, apexdining.ca provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, Site.com is the ideal place to find your next job.