Stokes Automotive Group is looking for a Payroll Specialist to join our Human Resources and Payroll Team! This is a corporate position supporting our 5 locations in Charleston; Stokes Honda North, Stokes Kia, Stokes Mazda, Stokes Volkswagen and Stokes Chevrolet.

Benefits include Medical, Dental, Vision, Critical Illness, Life, Short Term and Long Term Disability; Employee Assistance Program, Paid Time Off, Company Holidays, Training and Employee Discounts. Work Schedule is Monday through Friday, with occasional overtime and weekends, where required.

POSITION SUMMARY:

Under the direction of the Director of Human Resources and Payroll, the Payroll Specialist plans, prioritizes, coordinates, and reviews all faucets of payroll administration. Performs a variety of highly technical duties involving payroll processing including receiving, reviewing, entering, auditing, and processing payroll data; maintains payroll files and records, maintains payroll data in HCM system, reviews and reconciles payroll reporting, performs journal entries, provides payroll information to employees and payroll related entities, and ensures adherence to established payroll policies, procedures, laws, and regulations.

ESSENTIAL DUTIES: Essential duties include the following. Other duties may be assigned.

• Ensures timely processing of all payrolls; Bi-Weekly, Supplemental and Specific, in accordance with labor regulations, standard principles, company policies. federal reserve and HCM guidelines. Develops constructive methods and initiatives to ensure all payroll deadlines are maintained.
• Performs complex accounting or financial support tasks for payroll and accounting; reviews and reconciles varied reports, calculations and submissions, computer generated materials and related data. Maintains accuracy of ledgers, auditing and reconciling reports, information and posting data as required.
• Reviews and Analyzes Federal, State and Local regulations and provisions regarding wage payments, FLSA, deductions, garnishments, and taxation; Recommends strategies for implementation of compliance, regulations, and laws. Assists in the development of systems, procedures and reports necessary for implementation.
• Provides information and support regarding applicable procedures and methods, interprets, and explains policies, procedures, laws, and regulations; Answers questions and resolves problems or complaints. Notifies and/or escalates all applicable problems or complaints to the appropriate member of management.
• Prepares and reconciles assigned benefits reports; including workers compensation and retirement; reconciles payments and/or ACH withdrawals; explains payroll benefit deductions to employees; provides information to management and executive management in the interpretation of policies, procedures, and regulations.
• Maintains all payroll records including timesheets, deductions, and withholdings, time off payments, retroactive payments and other files and records for reporting and auditing purposes. Ensures all records are maintained and in compliance with laws and regulations. Reconciles biweekly, monthly, quarterly, and annual tax reporting and statements.
• Reconciles, prepares, and distributes all w-2 information and/or corrections, as needed.
• Proofreads and audits materials for accuracy, completeness, and compliance with policies, procedures, laws, and regulations. Enters and retrieves data from computer systems and software. Uses such technologies to run applications, produce reports and maintain data.
• Maintains payroll related information in HCM system, identifies software changes, prepares, and sources documents, and monitors payroll information. Creates and updates system including but not limited to hours, deduction, and contribution codes.
• Provides leadership and collaborates with employees and management to ensure high performance, service-oriented environment in support of Human Resources/Payroll and Company objectives and expectations. Provides training and coaching to assist in performance and development.
• Analyzes and prepares annual payroll accrual data and submits to accounting for general ledger entries. Creates, updates, and maintains annual holidays, blackout periods, time off accruals and other payroll related data in HCM system.

WORK ENVRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job; standard office setting with frequent interruptions and distractions; extended periods of time view computer monitor. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, reach; to lift, carry push and/or pull light to moderate amounts of weight; and/or operate office equipment that may require repetitive hand movement. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EXPECTED HOURS OF WORK:

This is a full-time position. Days and hours of work are Monday through Friday. Occasional overtime or weekend work may be required.

TRAVEL:

Travel is limited and local during the business day, although some out of area and overnight travel may be required.

REQUIRED EDUCATION OR EXPERIENCE:

Two to four years of related experience and/or training; or Associates Degree (A.A) or equivalent from a two-year and one year of related experience.

Two years’ experience with payroll administration and processing. HCM, HRIS and/or multi-division payroll experience preferred.

Proficiency in Microsoft Office suite, including excel, outlook, word, and PowerPoint.

OTHER DUTIES:

This job description is not designed to cover or contain a comprehensive listing of activities, skills, requirements, duties, responsibilities or working conditions that are required of the employee for this job. While this is intended to be an accurate summary of the current job, management reserves the right to revise the job or to require that other or different tasks be performed where necessary or change requires.

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