The position of payroll coordinator will provide assistance with required responsibilities to support operational functions at Alliance Maintenance. This role includes but is not limited to; payroll entry, supply, equipment and uniform purchasing, processing of vendor and sub contractor invoices, billing functions and dispatching of replacement labor.

The incumbent is an experienced, self-motivated independent individual who is highly flexible and willing to take on a variety of tasks and responsibilities in a creatively driven industry. He or she must be adaptable and capable of working in a fast moving, ever-changing, eternally fluid environment.

He or she must have proven administrative support skills in a union environment possessing strict confidentiality work ethics. Additionally they must have excellent written and verbal communication skills as well as great attention to detail along with the ability to work within a complex organization.

ESSENTIAL FUNCTIONS:

• Serves as main point of contact for assigned locations, as it relates to administrative functions, payroll, supplies, and labor dispatching.
• Processing of janitorial staff weekly payroll, responding to any discrepancies and employee payroll concerns in a timely manner.
• Management of temporary and vacation replacement labor. Responsible for dispatching coverage for all leave of absences, daily absences and vacations of janitorial staff.
• Billing functions as it relates to payroll hours and field tickets from Operations Department.
• Processes purchase orders for supplies and services as requested. Solicits quotes and places orders for janitorial related items.
• Processing and approving payment of vendor and sub contractor invoices in accordance to Accounting Department deadlines.
• Order uniforms for new employees or to replace worn items as needed for janitorial staff.
• Other administrative duties as assigned by management.

QUALIFICATIONS:

• Two to five years’ experience providing Administrative and Payroll support for large labor pool in a union environment;
• Computer proficiency with Microsoft Office Suite as well as scheduling and payroll processing. Knowledgeable of Team software or any other payroll system;
• Proven ability to prioritize delegated tasks and meet deadlines;
• Excellent communication skills and professional demeanor;
• Bi-Lingual (Spanish speaking) preferred.

Pay Range: $55,000-$60,000

Alliance Building Services is an Equal Opportunity Employer committed to hiring a diverse workforce.

EOE/Minorities/Females/Vet/Disability

Alliance is a leading and dynamic provider of premier facilities-related services to landmark stadiums, arenas and commercial properties in the New York metropolitan area. We are a multi-company service provider, with more than 4000+ employees in the metropolitan area.