Patient Coordinator (Family Eyecare Associates- Sparks, NV) Job at VSP Ventures Optometric Solutions LLC
General Summary
Primary role is to provide high quality patient experience by welcoming and communicating with patients and to creating an efficient patient flow and flawless patient transition throughout the eye care experience
Essential Functions
Prioritizes a high level of patient satisfaction for all patients of the practice by warmly greeting patients upon entering, completing the check-in and check-out process
Work collectively with staff, doctor and patients by documenting patient information, updating records and collecting patient payments
Answers and triages patient correspondences received via telephone, email and fax; responds to inquiries in a timely fashion.
Maintains patient records/files to ensure accurate record keeping, security and confidentiality of files
Coordinates scheduling of patient’s appointments necessary to maintain patient flow, confirms all patients, and prepares charts for scheduled patients
Performs confidential administrative functions such as assembling reports, records release and transmitting patient information to outside agencies
Responsible for keeping an organized front desk and front entry at all times
Works on special projects, cross train in different departments, and perform other related duties assigned or requested.
Job Specifications
Typically has the following skills or abilities:
One to two years of administrative experience with at least one year providing Administrative support
Demonstrated ability to successfully perform multiple tasks in a fast-paced environment
Working knowledge of MS Office package
Effective verbal communication skills to prioritize multiple tasks and to be available for incoming calls and inquires
Effective written communication skills to clearly document customer situations, as well as prepare letters to confirm agreements made
Excellent interpersonal and rapport building skills
Ability to ask appropriate and relevant questions to identify customer needs
Proven problem solving, negotiations, and decision-making skills
Ability to use appropriate discretion and judgment in applying customer/call handling guidelines
Ability to listen, process transactions and interact with customers simultaneously in a fast-paced environment
Working Conditions
The working environment is generally favorable. Lighting and temperature are adequate, and there are no hazardous or unpleasant conditions caused by noise, dust etc.
The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.
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