Novo Building Products is an industry leading manufacturer and distributor of mouldings, stair parts, doors, and specialty building products. Novo Building Products family of companies includes Ornamental Decorative Millwork, L.J. Smith Stair Systems, Empire Moulding & Millwork, Southwest Moulding & Millwork and Novo Direct.

Just as our products are used to build something new and inspire others to make living spaces more beautiful, we endeavor to positively impact the people and communities we touch every day.

If you are looking to grow within a company start here! The basic function of this position is to provide administrative support to the Corporate office and Operations teams. The support includes but is not limited to ad hoc reporting and analyses, developing presentations, administering information and data, and general office responsibilities. This position will be 32-40 hours per week, so can be part time or internship!

What will you do in this role?

• Represent Novo as first point of contact, whether by phone or by receiving visitors, and does so in a courteous, attentive, and professional manner.
• Properly screen and direct callers and visitors, ensuring Novo’s high standards of customer service and workplace security are met and maintained.
• Administer visitor log-in procedure, facilitating the safety and security of Novo’s staff and facilities, alerts management to any potential concern.
• Administer key cards to staff members.
• Oversee the general lobby area to present an orderly, professional, and welcoming environment; keeps socialization and disruption to a minimum. Communicate the need for extra cleaning services if needed to present a welcoming and inviting first impression when entering our facilities.
• Assist with upkeep and cleanliness of Conference Rooms for meetings and guests.
• Sort and distribute incoming mail by department throughout the facility. Mail invoices and statements to our customers.
• Maintain office supplies inventory including toner and paper for all departments and printers throughout the building.
• Maintain postage machine and meter; post outgoing mail daily.
• Assist with company social events, mass mailings, and other special projects as requested.
• Keep “First Aid” boxes well supplied. Refill heavily used items between reorders if necessary, monitoring use and noting excessive replenishment needs to minimize waste.
• Oversee the break room and Corporate kitchen area for cleanliness and requests coffee supplies from vendor if needed. Notify the vending company of any issues.
• Assist with accurate tracking of corporate equipment leases from quote to lease end, including equipment changes and lease-end notifications.
• Coordinate purchase orders for Operations.
• Manage E1/Corporate Petty Cash and reporting.
• Generate reports and analyzes data for Operations and Logistics departments as needed using reporting tools such as MITS, SQL, Qlikview, and Cloudsuite

We offer competitive wages, shift premium, and benefits. Benefits include a clean work environment, medical, dental, vision, life insurance, short-term disability, long-term disability, employee assistance program, Paid Time Off (PTO), 401k program with employer match.

We have a dynamic culture with our team members who are encouraged to contribute, change, grow and get rewarded accordingly. If you're passionate about contributing to a great team, we would love to hear from you!

For more information, please visit our website at: www.novobp.com/careers

NOVO Building Products is an Equal Employment Opportunity employer M/F/D/V

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